Executive Secretaries and Executive Administrative Assistants

Summary This position is located in the Department of Veterans Affairs (VA), Veterans Health Administration, Erie VA Medical Center, Office of the Director. This position will serve as the office manager and Executive Secretary to the Medical Center Director. Responsibilities Major duties include but are not limited to: Synchronizes daily office routine with those of the Quadrad (Medical Center Director, Associate Director, Chief of Staff, Associate Director for Patient Care Services). Ensures all appropriate correspondence and communications are shared and concurred upon. Stays abreast of all VISN and VACO protocol, templates, and reports, and will be responsible for tracking heads up and issue briefs submitted by the facility. Adheres to general office management practices and as necessary, developing processes and procedures to achieve maximum results. Determine what needs to be done, develop action plans to achieve positive results, and develop monitors to ensure on-going success. Reviews all correspondence addressed to the Director. Responsible for maintaining an effective suspense system to ensure actions are completed appropriately and submitted on time. Reviews and/or prepares correspondence for the signature of the Director. Instructs and assists secretaries on procedural matters such as the correct procedures to follow in preparing correspondence, the necessary routing of correspondence, etc. Develops responses to inquiries and administrative problems brought to the Executive Suite/Office of the Director by internal staff as well as external VHA, local health care entities, Commonwealth or Congressional officials, and veterans as needed. Responsible for control over, and management of, the Director's appointment schedule to ensure that no conflicts of commitments occur. Maintains the Director's electronic appointment calendar and independently makes all arrangements for recurring and one-time conferences and committee meetings conducted by the Director. Prepares agenda, gathers source materials, notifies all attendees of topics, coordinates meetings and ensures all equipment and space is properly handled after the meeting. Interacts with Executive Leadership members, Department Managers and clerical staff within VAMC, and with other top management government and private sector officials (i.e., VISN, VACO, Congressional Offices, Veterans National Service Organizations, Soldiers and Sailors Home, etc.) to provide liaison for projection of a positive and professional image of the Director's Office, and to encourage support for the V AMC goals and objectives Receives and discreetly screens all calls and visitors by using independent judgment in making appropriate disposition of calls and visits. Develops and administers an effective document filing system that allows for efficient identification and retrieval of filed documents. Reviews all correspondence received in the Executive Suite, and determines if replies are necessary. Coordinates all aspects of travel arrangements for the Director. Ensures all materials and references required are organized and readily available for the Director. Screens all publications, directives and periodicals and only refers appropriate documents to the Director. Distributes publications to appropriate functional components, as necessary. Responsible for maintaining an effective suspense system to ensure the medical center memorandums assigned to the Director's office are current. Ensures that routine and special reports are prepared and presented in an acceptable format. Ensures that data is gathered, assimilated and analyzed within timeframes to meet varying deadlines imposed by external entities. Effectively interacts with external computer databases to input, edit and retrieve data to generate reports for Director. Maintains electronic mail and electronic data records on external computer systems. Ensures that an effective time and attendance system is maintained for those under the direct supervision of the Medical Center Director. Monitors leave schedules to ensure adequate administrative/clerical coverage in the Office of the Director. Determines problem areas, develops review approaches, conducts studies of identified problem areas and implements solutions on how to improve the effectiveness and efficiency of Executive Suite/Director's Office operations. Work Schedule: Monday - Friday, 8:00-4:30pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD031320 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/23/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-08 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Proficiency Requirements: To qualify for this position, you must have a typing speed of at least 40 words per minute. Indicate on your resume your typing speed. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Perform secretarial and administrative duties for a large organization; Extensive work with various computer programs to perform duties including MS Word, Excel and PowerPoint; Independently planning and/or organizing activities of an office; Receive all correspondence; prepare travel arrangements; maintain schedule/calendar of a department or work space; Taking and preparing meeting minutes; Assisted with budget and financial programs in order to perform a range of financial functions assigned; Works and communicate orally and in writing with clients and customers. Promptly responds to inquiries, or when appropriate, reassigns to correct staff in a timely manner to ensure prompt replies. Committed to quality services. (Experience must be clearly demonstrated in your resume.) Preferred Experience: Computer skills, preparing agendas and minutes, answering phones, filing, preparing/editing correspondence, timekeeping responsibilities, and fund control point duties You will be rated on the following Competencies for this position: Attention to Detail Clerical Customer Service Flexibility Integrity/Honesty Interpersonal Skills Manages and Organizes Information Writing Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Majority of duties are performed in the Executive Suite, with occasional meetings in various areas of the Medical Center. The incumbent's work is mostly sedentary, however, some walking, standing, bending and carrying light items is required. Because of intensity of the Executive Suite activity, the incumbent is routinely subjected to high stress situations and sometimes requires him/her to stay after regular hours in order to complete necessary work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

**Job description:**

Please review job description, job title is more closely aligned with Legal Assistant.

The Administrator will provide administrative support to multiple managers and employees in support of office and manufacturing operations, sitting in the middle of the legal department. The candidate must be flexible to manage multiple tasks and participate in fast-paced office environment, including the ability to handle confidential information discreetly.

**Duties & Responsibilities, but are not limited to:**

Coordination of duties for the facility, serving as Outlook delegate to multiple managers

Correspondence/document preparation/transmittal/filing

Routine keyboarding/copying/scanning

Sorting and handling mail and packages through interoffice mail, US mail or express vendor

Working knowledge of Phone/Voicemail/Email/Instant Messaging and online meeting services

Ordering of office/IT/meeting supplies utilizing online purchasing tools; maintaining minimal inventory and order in the office supply rooms

Planning and organization of various events such as lunches/dinners/special events

Travel planning support for facility, including visa application for foreign travel

Working knowledge of coordinating information with Websites, SharePoint, and other electronic media repositories. Strong and proven technical knowledge within any application of the Microsoft Office Suite (Word, Excel, PowerPoint, Visio).

Represents the organization in community or industry safety groups and programs; adheres to company and departmental policies, procedures, and standards.

Additional responsibilities include coordination and scheduling of monthly safety/business meetings, maintenance of related files and other regulated documents (EH&S), including the research of and preparation of monthly safety information to be presented to office-wide staff.

**About US Tech Solutions:**

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com (http://www.ustechsolutionsinc.com) .

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

The Child Advocacy Center department is looking for a new Office Manager to help support the day-to-day functions of their Harrisburg location. This position will oversee the front office support staff, billing, office inventory, ordering supplies, etc. Will also provide as backup to register and check in patients.

This position will travel once a month to their other offices in Lebanon and Carlisle. Reliable transportation is a must.

Schedule: Monday – Friday from 8:00 a.m. – 4:30 p.m., no weekends or holidays.

**Purpose:**

Manages the timely and organized operation of the general services of the Center including scheduling, coordinating templates, coordinating all operational tasks, and assisting the director of the center on a daily basis. Ability to order all supplies utilized in the clinical area and for coordinating the maintenance of the equipment.

**Responsibilities:**

+ Anticipate scheduling issues when members of the staff are not scheduled.

+ Coordinate and staff laser templates, ensuring that patients are properly scheduled.

+ Review patient schedules routinely to troubleshoot for overbooked clinics, as well as staffing in respective areas of the department.

+ Develop and maintain a patient-centric culture, centered around patient arrival and follow up activities in line with the consumerism initiatives, if applicable.

+ Maintain correspondence with the Practice Manager concerning personnel, human resource, supplies, and patient issues.

+ Order all supplies and services as needed for this practice.

+ Be cognizant of and apply relative administrative, UPP, and departmental policies and procedures for the protection of the patients, staff and department.

+ Monitor and meet practice specific benchmarks inclusive of point of service and scheduling (inclusive of template management for timely patient access), if applicable.

+ Ensure that the clinical environment is patient friendly, appropriate for staff and physicians to work and be productive by working closely with the staff and physicians responding to issues and problem-solving.

+ Provide and coordinate maintenance on all equipment used by the clinical staff of the department.

+ Bachelor's Degree in Health Care or Business + 1 year healthcare or management experience

+ OR Associate's Degree in Health Care or Business + 2 years of healthcare experience or 1 year of management experience

+ OR High School Diploma +3 years healthcare experience or 1 year of management experience

**Licensure, Certifications, and Clearances:**

+ Act 31

+ Act 33

+ Act 34

+ Act 73

**UPMC is an Equal Opportunity Employer/Disability/Veteran**

Unit **Secretary, Emergency Department**

**Full-time, night shifts (7pm-7am, 11pm-7am), every other weekend and holiday**

**AFSCME - Union**

**Posted: 12/17/2024**

**Purpose:**

Provides indirect patient care in the medical/surgical setting. Meets the communication needs of the patient/family, departmental staff and medical staff. Prepares and compiles records in the nursing unit. Initiates directions from physician and nursing staff. Participates in performance improvement activities. Maintains regulatory agency requirements, nursing and hospital policies and procedures and standards.

**Responsibilities:**

+ Assures the delivery of the interdepartmental mail and patients' mail and flowers by alerting them of the arrival.

+ Supports unit based Continuous Performance Improvement (CPI) activities by actively participating in the CPI Process.

+ Understands the special needs of consumers with co-occurring disorders (mental health and substance abuse) and utilizes appropriate assessment and intervention techniques

+ Completes ongoing age-specific competency validation via defined mechanisms.

+ Obtains information for records and assists in transfer of patients by preparing records for other facilities.

+ Answers the telephone promptly and courteously and maintains free-flowing and accurate communications. Takes and delivers messages in a timely manner.

+ Greets and assists patients, families, visitors, co-workers, physicians, and other Hospital personnel. Responsible for unlocking and securing door to unit on arrival of same and registering visitors.

+ Processes requests for patient services from other departments as required.

+ Assists during emergencies such as crisis on the unit, cardiac arrest, disaster, etc. by thorough knowledge of own role.

+ Attends unit staff meetings.

+ Responsible for ordering all forms, keeping them up to date and distributing as needed.

+ Assembles and records patient information on charts, files, laboratory and x-ray reports on patient charts, checks discharge charts for completeness.

+ Functions as unit receptionist and coordinates clerical tasks essential to the operation of the unit.

+ Maintains patient records including labeling, incorporating appropriate forms, ensuring completion, overseeing general appearance, and monitoring their location.

+ Maintains a satisfactory physical environment for the patient by reporting potential safety hazards and needed repairs to appropriate personnel.

Education and Formal Training:

+ Must have a high school education.

+ A completion of a medical secretary program is preferred.

+ Experience as a unit secretary or medical office secretary is preferred.

+ Must satisfactorily pass the medical terminology exam administered by the Education Department of Altoona Regional Health System within the orientation period.

**Licensure, Certifications, and Clearances:**

+ Act 34

**UPMC is an Equal Opportunity Employer/Disability/Veteran**

**University of Pittsburgh is hiring a full-time Executive Assistant to join their Department of Pediatrics at UPMC Children's Hospital! This position will support the Chair of the Department of Pediatrics, and the position will be responsible for supporting all programs, calendaring, travel, events and Vice Chair activities.** This is a great opportunity for applicants with previous Executive Assistant experience or an Administrative Assistant with experience in an academic medical setting looking to take on new challenge and advance their career!

This position will work Monday through Friday, daylight hours with no evenings, weekends, or holidays! Specific hours worked will vary based on the Chair's schedule. Please note, this is a fully in office position located at our beautiful Children's Hospital campus.

**Responsibilities:**

+ Answers phones and directs all incoming calls to appropriate party promptly and efficiently

+ Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents

+ Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner

+ Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines

+ Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality

+ Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president

+ Records and distributes minutes and other relevant information to appropriate participants in a timely manner

+ Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs

+ Arranges travel schedule and reservations for executive management as needed

+ Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings

+ High school diploma or equivalent

+ 8 years experience in an increasingly responsible administrative support role

+ 5+ years experience with support at the executive level

Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook- Excellent calendar management skills, including the coordination of complex executive meetings- Experience assisting management with the creation of PowerPoint presentations- Experience scheduling travel arrangements for management

**Licensure, Certifications, and Clearances:**

+ Act 31 Child Abuse Reporting with renewal

+ Act 33 with renewal

+ Act 34 with renewal

+ Act 73 FBI Clearance with renewal

**UPMC is an Equal Opportunity Employer/Disability/Veteran**

UPMC has a Center for Engagement and Inclusions that is charged with executing leading-edge and next- generation diversity strategies to advance the organization’s diversity management capability and its national presence as a diversity leader. This includes having Employee Resources Groups, such as PRIDE Health or UPMC ENABLED (Empowering Abilities and Leveraging Difference) Network, that support the implementation of our diversity strategy.

**Unit Secretary, Emergency Department**

**Full-time, day/evening shifts (7am-7pm, 11am-11pm, 7am-3pm, 11am-7pm, 3pm-11pm), every other weekend and holiday**

**AFSCME - Union**

**Posted: 12/17/2024**

**Purpose:**

Provides indirect patient care in the medical/surgical setting. Meets the communication needs of the patient/family, departmental staff and medical staff. Prepares and compiles records in the nursing unit. Initiates directions from physician and nursing staff. Participates in performance improvement activities. Maintains regulatory agency requirements, nursing and hospital policies and procedures and standards.

**Responsibilities:**

+ Assures the delivery of the interdepartmental mail and patients' mail and flowers by alerting them of the arrival.

+ Supports unit based Continuous Performance Improvement (CPI) activities by actively participating in the CPI Process.

+ Understands the special needs of consumers with co-occurring disorders (mental health and substance abuse) and utilizes appropriate assessment and intervention techniques

+ Completes ongoing age-specific competency validation via defined mechanisms.

+ Obtains information for records and assists in transfer of patients by preparing records for other facilities.

+ Answers the telephone promptly and courteously and maintains free-flowing and accurate communications. Takes and delivers messages in a timely manner.

+ Greets and assists patients, families, visitors, co-workers, physicians, and other Hospital personnel. Responsible for unlocking and securing door to unit on arrival of same and registering visitors.

+ Processes requests for patient services from other departments as required.

+ Assists during emergencies such as crisis on the unit, cardiac arrest, disaster, etc. by thorough knowledge of own role.

+ Attends unit staff meetings.

+ Responsible for ordering all forms, keeping them up to date and distributing as needed.

+ Assembles and records patient information on charts, files, laboratory and x-ray reports on patient charts, checks discharge charts for completeness.

+ Functions as unit receptionist and coordinates clerical tasks essential to the operation of the unit.

+ Maintains patient records including labeling, incorporating appropriate forms, ensuring completion, overseeing general appearance, and monitoring their location.

+ Maintains a satisfactory physical environment for the patient by reporting potential safety hazards and needed repairs to appropriate personnel.

Education and Formal Training:

+ Must have a high school education.

+ A completion of a medical secretary program is preferred.

+ Experience as a unit secretary or medical office secretary is preferred.

+ Must satisfactorily pass the medical terminology exam administered by the Education Department of Altoona Regional Health System within the orientation period.

**Licensure, Certifications, and Clearances:**

+ Act 34

**UPMC is an Equal Opportunity Employer/Disability/Veteran**

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Administrative Coordinator, Departments of Spanish and Portuguese (SPPO) and Francophone, Italian Studies and Germanic Studies (FIGS)

Job Profile Title

Administrative Coordinator

Job Description Summary

The Administrative Coordinator supports the Departments of Spanish and Portuguese (SPPO) and Francophone, Italian Studies and Germanic Studies (FIGS) by managing events, faculty searches, websites, classroom assignments, financial transactions, and travel subventions. They also handle office operations, including records, supplies, communications, and assisting students and visitors, ensuring smooth departmental operations.

Job Description

The Spanish and Portuguese and FIGS departments teach languages like Spanish, Portuguese, French, Italian, and more, alongside advanced seminars on literature, culture, and visual media. Both departments prepare students with interdisciplinary approaches to cultural studies.

Responsibilities:

The Administrative Coordinator provides essential administrative support in the main office of two Departments: Spanish and Portuguese (SPPO) and FIGS (Francophone, Italian Studies and Germanic Studies). Organize and manage all aspects of events for SPPO: Arrange catering for meetings and receptions, secure venues, and make hotel and travel arrangements for guests. Process all financial transactions related to events, and keep detailed records, including entering all expenses into an Excel spreadsheet. Pay honoraria via Penn Marketplace. Manage all aspects of faculty searches for both Departments. Regularly update and maintain sections of the departmental websites. Handle classroom assignments for both Departments and submit classroom change requests. Manage inventory of supplies related to events. Process travel subventions for faculty and lecturers for both departments. Assist with office duties such as maintaining departmental records, answering phones, assisting students and visitors to the office, distributing mail, and occasionally sending packages. Perform additional duties as assigned.

Qualifications:

+ High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is required. Prior administrative or event coordination experience preferred.

+ Proficiency in Microsoft Office Suite, particularly Word and Excel, and familiarity with web content management systems. Experience with financial processing systems (e.g., Penn Marketplace) is a plus.

+ Exceptional ability to manage multiple tasks, meet deadlines, and maintain accurate records.

+ Strong written and verbal communication skills, with the ability to interact professionally with faculty, staff, students, and visitors.Ability to work well as part of a team.

+ Ability to ensure accuracy in financial transactions, record-keeping, and scheduling.

+ Demonstrated ability to work collaboratively in a diverse academic environment.

+ Flexibility to take on additional duties as needed and adjust to shifting priorities.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Arts and Sciences

Pay Range

$20.45 - $30.00 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

+ Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

+ Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

+ Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

+ Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

+ Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

+ Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

+ Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

+ University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

+ Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

+ Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

+ Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

+ Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

​

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

**Administrative Assistant (4575)**

Location
**Mechanicsburg, PA**

Job Code
**4575**

\# of Openings
**1**

Apply Now (https://phg.tbe.taleo.net/phg01/ats/careers/v2/applyRequisition?org=GATEWAYVENT&cws=55&rid=4575)

**Job Brief**

Administrative Assistant (4575)

**GVI, Inc** , a Federal Government Contractor industry leader, is seeking an **Administrative Assistant/Junior Business Operations** specialist to effectively and efficiently support Naval Sea Logistics Command by providing general administrative support at its Mechanicsburg, PA, location.

**Primary Responsibilities:**

+ Perform administrative/technical support as directed.

+ Apply skills and knowledge in data management, document control, computer support, project control, and related areas to individual and team efforts.

+ Perform data input and tracking in MS Excel database.

+ Building Access Control (Back-up): Access to this facility is restricted to escorted and pre-approved visitors only. Requires the ability to perform access control duties to ensure only properly escorted/vetted visitors gain access to the building. Greets and welcomes guests, ensures that guests sign in and receive the appropriate visitor credentials, and ensures that guests reach their host or point of contact (POC). Provide general support to all command visitors. A silent alarm (panic button) will be available for emergency use in the event of an unauthorized intrusion; this responsibility requires the use of sound judgment in controlling entry to the facility.

+ Receipt and Distribution of Deliveries/Correspondence: Sort and distribute incoming mail, USPS, FedEx, and other delivery packages, and assist with preparation and coordination of mailing and outgoing office correspondence and packages. Record outgoing packages and reconcile received invoices. Properly handle sensitive packages. Facilitate and ensure deliveries and visitors reach their destination.

+ Administrative Support: These duties include: answering, screening, and transferring inbound phone calls; general clerical duties including proficiency with Microsoft Office Suite, photocopying, faxing and mailing; assisting with Records Management functions (maintaining and retrieving electronic and hard copy documents from filing systems); scheduling and coordinating meetings; recording, compiling, transcribing and distributing minutes of meetings; scheduling conference rooms; documenting, reviewing and formatting of procurement requests.

**Position Requirements:**

+ US Citizen.

+ Active Secret Clearance.

+ Minimum of High School Diploma or equivalent.

+ Minimum of one-year experience as an Administrative Assistant.

+ Personal computer literate with knowledge of email, word processing and spreadsheets.

+ Experience with common office equipment, e.g. fax machines, copiers, projectors and PC printers.

**Position in Mechanicsburg, PA.**

**Apply online at:** https://phg.tbe.taleo.net/phg01/ats/careers/v2/viewRequisition?org=GATEWAYVENT&cws=55&rid=4575

VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a diverse, team-oriented working environment and the opportunity to work with exceptional dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.

**_Sunrise Senior Living was again certified as a Great Place to Work® by Activated Insights. This is the 7th time Sunrise has received this top culture and workplace designation, highlighting the special place Sunrise is to be a part of._**

**COMMUNITY NAME**

Sunrise of Haverford

**Job ID**

2024-221611

**JOB OVERVIEW**

**_"Sunrise is the best place that I've ever worked, simply because of the people. We provide quality care in an environment that feels like home. Our focus is doing what’s right for the resident. For me, that’s a big breath of fresh air."_**

**_- Sunrise Leader_**

At Sunrise, our Business Office Coordinator is responsible for assisting the community with business administration, human resources and system related business processes.

**RESPONSIBILITIES & QUALIFICATIONS**

**Responsibilities:**

- Establishing ongoing procedures to collect and review information needed to assist in billing and accounting support services to meet business performance results, deadlines and reporting

- Following the monthly accounting calendar to ensure all financial data expectations and deadlines are met

- Processing bi-weekly payroll, responding to payroll developments, trends, regulations and business controls

- Maintaining team member personnel information, including payroll processing, updating personnel files/binders and training records

- Championing the team member on-boarding and welcome orientation process

- Maintaining training records and ongoing data entry into training system

- Partnering with the Executive Director and other team leaders to form teams, encouraging strong team member engagement, morale and spirit

- Clearly and professionally communicating and conveying information and ideas in a manner that engages the audience

- Following Sunrise programs and policies for overall quality care in support of our Foundational Beliefs

- Completing training and independent study programs designed for the BOC position according to curriculum guidelines

- Completing state-required training per regulations

**Qualifications:**

- Must possess a dedication to seniors and a positive can-do attitude along with demonstrated skills in:

- Business computer applications, including Microsoft Office (Outlook, Word, Excel) as well as the ability to learn new computer applications

- Organization, time management, problem solving/resolution, and decision making

- Written and verbal communications and a willingness to facilitate small group presentations

- Interpersonal skills

- Financial/business principles

Candidates with the following experience are preferred:

- PeopleSoft , ADP, Kronos, ProCard and/or BASIS

- Associate's or Bachelor's degree

**ABOUT SUNRISE**

Sunrise Senior Living has championed quality of life in senior care for more than 30 years. We believe team members are our greatest resource and are looking for people who share our commitment to provide quality care for seniors and their families. It's no surprise that many of the world's leading experts in Senior Living entrust their career to Sunrise.

At Sunrise, you will…

**Make a Difference Every Day**

We are passionate about our mission — to champion quality of life for all seniors. We deliver high-quality care with a personal touch and encourage our residents to enjoy life to the fullest.

**Be Part of a Uniquely Supportive Community**

The care-focused environment we create for residents extends to our team members. We offer programs, rewards, and benefits to help you live your best.

**I** **gnite Your Potential**

We believe potential has no limits. We offer best-in-class leadership development programs designed to grow our leaders. We are committed to helping our team members achieve their career goals.

We also offer benefits and other compensation that include:

+ Medical, Dental, Vision, Life, and Disability Plans

+ Retirement Savings Plans

+ Employee Assistant Program / Discount Program

+ Paid time off (PTO), sick time, and holiday pay

+ Daily Pay offered to get paid within hours of a shift (offered in the U.S. only)

+ Tuition Reimbursement

+ In addition to base compensation, Sunrise may offer discretionary and/or non-discretionary bonuses.The eligibility to receive such a bonus will depend on the employee’s position, plan/program offered by Sunrise at the time, and required performance pursuant to the plan/program.

+ Some benefits have eligibility requirements

**_Apply today to learn why Sunrise Senior Living is a certified Great Place to Work®_**

**PRE-EMPLOYMENT REQUIREMENTS**

Sunrise considers the health and safety of its residents, family members, and team members to be one of its highest priorities. Employment with Sunrise is conditioned on completing and passing a drug test (which does not include marijuana), participating in testing requirements (e.g. Tuberculosis Test, Physical Evaluation). Covid-19 and Influenza vaccination is only required to the extent mandated by applicable federal, state, and local laws and authorities.

**COMPENSATION DISCLAIMER**

Selected candidates will be offered competitive compensation based on geographic location of community/office, skills, experience, qualifications, and certifications/licenses (where applicable).

**Location : Name** _Sunrise of Haverford_

**Type** _Full-Time_

**_Location : Address_** _217 Montgomery Avenue_

**_Location : City_** _Haverford_

**_Location : State/Province (Full Name)_** _Pennsylvania_

**Salary Range** _USD $19.00 - USD $22.80 /Hr._

**Variable Compensation** _Overtime and Bonus Eligible_

Sunrise Senior Living is an Equal Opportunity Employer.

Description

We are offering a long-term contract employment opportunity for an organized and detail-oriented Office Manager in the manufacturing industry. The chosen candidate will be based in our Wayne, Pennsylvania office. As an Office Manager, you will be expected to work collaboratively with various teams to ensure the efficient processing and management of title documentation.

Responsibilities:

• Collaborate with Sales, Sales Support, Credit, Legal, Litigation & Recovery, Asset Management, and Operations teams to resolve pre- and post-booking title related issues

• Handle inbound correspondence & inquiries from dealers and customers to provide title expertise on any title related inquiries both pre and post booking

• Review and execute title correspondence on behalf of the company, ensuring the company's security interests in the equipment have been established

• Ensure accurate processing and management of customer credit applications

• Follow up on original title until in house with us as a lienholder or owner, and release all titles when paid off

• Contribute to department efficiencies by identifying bottlenecks and contributing to the formulation of solutions/improvement

• Monitor customer accounts and take appropriate action, including sending repossession docs with titles upon request

• Maintain accurate customer credit records and ensure proper tracking of outstanding titles into the appropriate systems for post-booking tracking

• Stay current on related regulatory and judicial matters and recognize when these matters influence existing practices

• Participate in formal and informal training opportunities to enhance knowledge and value to the company.

Requirements • Strong skills in Customer Service and Sales are essential

• Proficiency in Documentation and Reporting is required

• Experience in Training and Operations is vital

• Familiarity with Policy Review processes is necessary

• Expertise in Human Resources (HR) Administration is a must

• Understanding of Security protocols is crucial

• Ability to handle Correspondence effectively is important

• Knowledge of Regulation and Credit procedures is beneficial

• Experience in Retail sector would be advantageous

• Adherence to Practices and handling of Financial Notes is expected

• Excellent Communication Skills are required

• Skills in Optimization and dealing with Stakeholders is needed

• Proficiency in managing Receipts and Time Management is necessary

• Ability to Execute tasks efficiently is a must

• Experience in Loan Origination is desirable

• Understanding of Company Policy is crucial

• Ability to Prioritize tasks effectively is important

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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