Executive Secretaries and Executive Administrative Assistants

Nursing Assistant and Unit Secretary - Medical Unit - Day/Night

Location: Ephrata Community Hospital, Ephrata, PA

Schedule: Full Time

Full Time (72 Hours Biweekly)

Shifts Available: Day (7:00 a.m. -7:30 p.m.) or Night (7:00 p.m. - 7:30 a.m.)

Every other weekend and every other holiday

Night shift is eligible for shift differential

General Summary

Acts as a receptionist for visitors and serves as a central contact for telephone calls and a distribution point for paper and electronic communication, laboratory and test results. Interacts daily with visitors, patients, physicians and staff and displays a positive, helpful attitude. Demonstrates ability to accurately transcribe physician orders and creates and maintains the medical record. Schedules patient care services. Is responsible for electronic data entry and retrieval. Is a key member of the care delivery team. Provides clinical support services to patient care staff by performing a variety of duties related to patient care. Takes patient vital signs, assists patients with activities of daily living (e.g., bathing, feeding, toileting, etc.), inventories and replenishes supplies and equipment. May perform special assigned duties such as performing EKGs and Point-of-Care testing.

Duties and Responsibilities

Essential Functions:

+ Provides general nursing care and personal care assistance to patients, including bathing, dressing, eating, changing bed linens and bed pans and positioning.

+ Assists in the preparation and transportation of patients for tests, procedures, etc..

+ Monitors patient condition levels; reports changes to the appropriate individuals.

+ Ensures patient rooms, nursing areas, supply carts, etc. are stocked with appropriate items at required levels.

+ Maintains par levels of supplies and equipment on assigned unit(s). Notifies supervisor when reorder points are reached.

+ Greets, directs and assists physicians, visitors, patients and ancillary department staff. Orients patients to their rooms as appropriate.

+ Answers telephone using personable etiquette. Answers inquiries by providing accurate information or forwarding callers to appropriate resource. Responds to intercom and email. Identifies emergency messages, directs information to the appropriate personnel. Maintains confidentiality.

+ Enters and/or retrieves data from established computer files using knowledge of various computer applications designed for functions such as patient management, patient census, acuity, composer, bed tracking, transport, etc.. Serves as a knowledgeable resource for multiple applications such as, Patient Management and PowerChart. Keeps current with system/application upgrades. Offers/provides assistance to others in navigating IS applications.

+ Performs a variety of duties related to the creation and maintenance of the patient medical record in a manner which expedites patient admission, transfer and discharge. Assembles and copies charts and forms, ensuring charts contain necessary forms. Ensures all medical records have signed orders and an H & P. Places transcribed orders on the chart. Monitors and flags missing items daily. Performs data entry, chart preparation, filing and photocopying in accordance with appropriate policies.

+ Transcribes orders and documents on the paper or electronic record. Places pharmacy orders on the MAR. Follows up on orders and checks on open orders. Ensures verbal orders are signed according to Hospital policy.

+ Consults with appropriate clinical/nonclinical personnel to resolve issues, concerns from patients' medical record, ancillary department results, patient/family inquiries, etc..

+ Schedules tests, procedures and other patient services. Confers with clinical care provider regarding sequencing of tests, patient activity tolerance and special needs, as appropriate.

+ Communicates changes in the patient's condition and other urgent information to the Registered Nurse in a timely manner. Reports actual and potential problems concerning patients, families, staff and appropriate departments to the team members and the charge nurse/nurse manager.

+ Communicates delay/difficulties in providing services or alteration of routine. Acknowledges and responds to patient alarms and notifies appropriate care provider as needed.

+ Orders and stocks supplies on an ongoing basis.

Common Expectations:

+ Demonstrates knowledge of the principles of growth and development over the life span of the assigned patient population. Assesses and interprets patient age specific data and provides appropriate, age specific treatment. Provides direct patient care to assigned patient age group(s).

+ Demonstrates a commitment to patient, visitor and staff by: complying with all applicable safety regulations; learning the impact of medical errors and methodology that will lead to reduction of errors; reporting actual and potential errors, as well as hazardous conditions; identifying opportunities to standardize processes and "error proof" systems that will lead to increased safety; and participating in safety education programs and root cause analyses as required.

+ Maintains effective communication and good relationships with other disciplines within the facility for the patient's benefit.

+ Demonstrates interpersonal communication to enhance/maintain good relationships. Takes a proactive approach to solving problems or behaviors. Displays a positive attitude as demonstrated through verbal and non-verbal communication.

+ Treats all individuals with respect, courtesy and empathy. Willingly assists others with questions. Introduces self to visitors and offers assistance. Verbal and non-verbal responses are courteous, friendly and caring.

+ Demonstrates behavior consistent with System mission, vision, goals, objectives and patient care philosophy.

+ Identifies own learning needs and seeks appropriate education. Participates in meetings, on committees and represents the department and Hospital in community outreach efforts. Enhances growth and development and enriches personal knowledge and skill through participation in educational programs and affiliations.

+ Provides outstanding service to all customers; fosters teamwork; and practices fiscal responsibility through improvement and innovation.

Qualifications

Minimum Education:

+ Certificate Program Post High School Vocational/Specialized Training. Required

Work Experience:

+ Less than 1 year Relevant experience. Required

Licenses:

+ Basic Life Support Upon Hire Required

+ Certified Nurse Aide Upon Hire Preferred

Courses and Training:

+ Completion of course for unit secretaries and medical terminology. Upon Hire Preferred

Knowledge, Skills, and Abilities:

+ Excellent communication/interpersonal skills.

+ Excellent computer skills and ability to use various software applications in a windows environment.

Benefits Offered:

+ Comprehensive health benefits

+ Flexible spending and health savings accounts

+ Retirement savings plan

+ Paid time off (PTO)

+ Short-term disability

+ Education assistance

+ Financial education and support, including DailyPay

+ Wellness and Wellbeing programs

+ Caregiver support via Wellthy

+ Childcare referral service via Wellthy

Benefits & Incentives | WellSpan Careers (joinwellspan.org) (https://www.joinwellspan.org/benefits/)

Apply Now

You’re unique and you belong here.

At WellSpan Health, we are committed to treating all applicants fairly and equitably, regardless of their job classification. If you require assistance or accommodation due to a disability, please reach out to us via email [email protected]. We will evaluate requests for accommodation on a case-by-case basis. Please note that we will only respond to inquiries related to reasonable accommodation from this email address. Rest assured, all requests for assistance or accommodation are handled confidentially, allowing applicants to share their needs openly and honestly with us.

WellSpan Health is an Equal Opportunity Employer. It is the policy and intention of the System to maintain consistent and equal treatment toward applicants and employees of all job classifications without regard to age, sex, race, color, religion, sexual orientation, gender identity, transgender status, national origin, ancestry, veteran status, disability, or any other legally protected characteristic.

Human Resources Administrative Assistant

City Chambersburg

State/Territory Pennsylvania

Work Schedule M-F

Apply Now (https://phh.tbe.taleo.net/phh01/ats/careers/v2/applyRequisition?org=MARTFAMO&cws=37&rid=5001)

Job Brief

Join our Human Resources team today as a Human Resources Administrative Assistant!

Come join our team as a Human Resource Administrative Assistant! We started with pastries handmade by Lois and Lloyd Martin inside of a garage and we have boomed into a multi-facility company where our many products are produced by machines and shipped domestically and internationally. Talk about a rich history and exciting future! As an employer of choice we offer physical, emotional, financial and professional benefits including 401K, disability insurance and paid holidays.

As part of the Martin's family of employees, the Human Resources Administrative Assistant is responsible for front-line customer service with employees & outside contacts (applicants, vendors, etc.) and administers key administrative functions within the HR team. This individual must be able to handle sensitive information confidentially, have great organizational skills, and be able to multi-task/be flexibility to handle changing duties throughout the day.

Essential Duties and Responsibilities: include the following:

· Responsible for assisting walk-in employees with questions, as well as monitoring our HR email box, taking call center calls, and monitoring voicemail box items. If unable to resolve inquiry, distributes to appropriate team member to assist through HR issue tracking system and other communication means necessary.

· Receives, sorts and distributes mail and faxes as needed to appropriate team members.

· Maintains all employees records, both electronically and documentation required to be hard copy.

· Assists in memo distributions, both electronically and hard copy/mailings as needed.

· Manages company’s Drug & Alcohol program including ensuring completion of pre-employment, random, and additional screenings as needed as well as reconciling invoices and results related to the testing.

· Coordinates and is responsible for maintaining meeting minutes for departmental staff meeting or other company meetings as requested.

· Prints/prepares badges as needed for new hires, replacement badges, contractors and temporary workers.

· Reconciles invoices for various HR functions such as temporary services, employee benefit programs, etc.

· Maintains employee appreciation programs such as Christmas gift distribution, birthday cards, anniversary/retirement presents, etc.

· Coordinates luncheons/events related to HR initiatives including ordering food/decorations/additional materials needed, setting up room and facilitating day of preparations.

· Manages company store with third party vendor(s) for company apparel and accessories as well as maintaining any in-house inventory that may be for sale.

· Facilities HR audits as needed including filing system audits (I-9, Driver Qualification files, etc.) and bulletin board compliance audits.

· Orders, receives, and maintains office supplies such as new hire handbooks, badges, lanyards, etc.

· Prepares and receives purchase orders for department as requested.

· Manages components of DOT compliance such as annual record checks, issuing updated Federal Motor Carrier books, and maintaining driver qualification files.

· Assists on-site visitors with wifi access as needed.

· Responsible for logging training activities in Oracle.

· Manages intranet (Sharepoint) file systems as needed including archiving old files/documents as needed.

· As company/department needs change adjustments may be made to current responsibilities or duties may be added/removed as needed.

*Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.*

Education and/or Experience:

+ High School Diploma or GED;

+ One year certificate from college or technical school;

+ Six months to one year related experience and/or training; or

+ Equivalent combination of education and experience.

Computer Skills:

+ Advanced skills in Microsoft suites including Word, Excel, Powerpoint and Outlook.

+ Experience with HRIS systems required-Kronos and Oracle E-Business Suites experiences preferred.

+ Experience with Sharepoint preferred.

Other Knowledge, Skills and Abilities:

· Ability to speak and write in Spanish preferred.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is frequently required to talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

We Are An Equal Opportunity Employer.

PRN Unit Secretary/Nursing Attendant - Behavioral Health - Day/Evening/Night

Location: Chambersburg Hospital, Chambersburg, PA

Schedule: PRN/Per Diem

Behavioral Health Services Inpatient - Unit Secretary / Nursing Attendant - PRN

+ 26-bed Inpatient Unit, providing psychiatric care for ages 14 through older adult including diagnostic assessment, stabilization, and individualized treatment programs

+ Interdisciplinary team approach to care

+ Therapeutic groups and family treatment based on recovery curriculum, led by the staff from nursing, care coordinator and occupational therapy

+ Care Coordination

+ PRN - will need to work a min of 24 hours off shift per 6-week schedule

+ 12-hour day/evening/night

+ Weekend and Holiday as needed

+ Shift and Weekend Differential Eligibility

Position Function: As a Unit Secretary, performs the clerical duties on the patient care unit while functioning as the focal communication source at the nursing station. As a Nursing Attendant, functions as an integral part of the patient care team by performing selected patient care treatments and tasks as delegated by licensed nurse. Is accountable for own action in performing duties as assigned and for which he/she is trained. Included is recognition and understanding of the physical, cognitive and psychosocial changes unique to the age/population group served on the unit.

Essential Functions and Responsibilities

Unit Secretary

1. Remains calm, reassuring, and proficient during emergency situations.

2. Readily adapts to changes in workload. Prioritizes work.

3. Receives, places and transfers telephone calls using appropriate telephone etiquette while promoting positive customer service.

4. Assists in orientation of all new staff to unit, demonstrated by being friendly and encouraging, sharing knowledge and skills, and being willing to participate in orientation.

5. Maintains appropriate quantity of forms, materials, and supplies.

6. Accurately records/enters information as required (I.e., patient charges, appointments, etc.).

7. Initiates, assembles and maintains charts for all patients on the assigned unit.

8. Under the supervision of the RN, completely and accurately transcribes physician orders utilizing Epic.

9. Seeks guidance and direction as needed for performance of duties.

10. Advises appropriate personnel of situations requiring attention or follow-up.

11. Maintains chart check to ensure no missed orders (N/A where indicated).

12. Assists during emergency situations as directed by shift charge nurse. Reports any patient problems to a direct care provider immediately.

13. Supports, reinforces, coaches, and assists, as necessary, the physicians in the retrieval of clinical information from the EMR.

14. Maintains patient assignments boards, patient therapy board or tracker.

15. Completes appropriate forms upon patient's death to include calling CORE, notifying funeral home and coroner, when necessary.

16. Demonstrates involvement in unit by attending 50% of staff/committee meetings and in-services for area.

17. Responsible for maintenance and activation of downtime forms during planned and unplanned Epic downtime periods.

18. Expected to float to other Patient Services areas to cover assigned duties as needed.

19. Transports medications within the hospital as requested and needed according to Hospital policy.

Nursing Attendant

20. Demonstrates ability to communicate pertinent information to the primary nurse.

21. Seeks guidance and direction, as necessary, for performance of duties and completion of assignment.

22. Assists and maintains a neat, clean, and safe environment for patients and other nursing staff.

23. Attends 50% of in-services and staff meetings for area.

24. Familiar with duties and performs them independently, accurately, efficiently, promptly, recognizing their importance and relationship to patient care for all age/population groups.

25. Receives instructions and follows directions accurately and in a cooperative manner.

26. Observes changes in patient condition & promptly reports to primary nurse.

27. Utilizes proper body mechanics to prevent injury to self and others. Safely positions, transfers, and transports patients.

28. Assists in maintaining equipment assigned to patient care and reports malfunctioning of equipment to appropriate personnel.

29. Assists in orientation of new personnel to the unit by being friendly and encouraging and serving as a preceptor or "buddy".

30. Recognizes and responds to priorities in the patient care process. Readily adapts to changes in workload and responds efficiently.

31. Responds appropriately to emergency situations.

32. Anticipates unit's needs, and promptly answers/responds to patient call lights, pages, and safety checks.

33. Assists in postmortem care and transports the body to Morgue on occasion.

34. Performs external cardiac compressions to patients during Code Blue activities if required.

35. Transports medications within the hospital as requested and needed according to Hospital policy.

Qualifications and Standards

Education: Formal Education and Training - High school graduate or the equivalent. Graduate of a nursing educational program preferred.

Experience: Experience applying customer service behaviors and communication skills required. Proficiency in the use of computers, fax machine, and related equipment required. Prior clerical experience in health care setting preferred.

Certifications/Licensure: Basic Life Support (BLS)

Apply Now

You’re unique and you belong here.

At WellSpan Health, we are committed to treating all applicants fairly and equitably, regardless of their job classification. If you require assistance or accommodation due to a disability, please reach out to us via email [email protected]. We will evaluate requests for accommodation on a case-by-case basis. Please note that we will only respond to inquiries related to reasonable accommodation from this email address. Rest assured, all requests for assistance or accommodation are handled confidentially, allowing applicants to share their needs openly and honestly with us.

WellSpan Health is an Equal Opportunity Employer. It is the policy and intention of the System to maintain consistent and equal treatment toward applicants and employees of all job classifications without regard to age, sex, race, color, religion, sexual orientation, gender identity, transgender status, national origin, ancestry, veteran status, disability, or any other legally protected characteristic.

**Position Summary...**

**What you'll do...**

**The work schedule for the position is Wednesday to Saturday from approximately 0900 to 1930.**

Communicate with or to individuals or groups verbally and or in writing e.g. customers suppliers associates

Implement the business plan for area of responsibility by communicating goals and managing staffing and scheduling assigning duties and coordinating workloads in order to achieve facility goals

Manage daily administrative functions of the HR office e.g. benefits, hiring, transfers, terminations, payroll by executing and refining recruiting and staffing initiatives and researching and addressing employment related concerns for applicants associates and managers

Ensure compliance with company HR policies by reviewing and managing the accuracy confidentiality and maintenance of HR documents assisting in the implementation of and ensuring compliance with HR systems applications and researching to gathering data for HR related issues

Maintain quality and safety standards in area of responsibility by ensuring associates are trained on Logistics and company policies standards and procedures and monitoring compliance distributing and maintaining procedures and supporting documentation

Identify associate customer and or supplier concerns by listening consulting with others when needed to determine corrective action to take or make recommendations in order to resolve

Supervise and develop associates and leaders in area of responsibility by assigning duties and coordinating workloads monitoring performance and providing feedback teaching supporting and modeling Logistics and company policies and procedures identifying training and development needs and participating in the hiring promotion coaching teaching and evaluation of associates and leaders

Respect the Individual: Builds high performing teams embraces differences in people cultures ideas and experiences creates a workplace where associates feel seen supported and connected through a culture of belonging creates opportunities for all associates to thrive and perform

Respect the Individual: Works collaboratively builds strong and trusting relationships communicates with impact energy and positivity to motivate and influence

Respect the Individual: Attracts and retains the best talent empowers and develops talent and recognizes others contributions and accomplishments

Act with Integrity: Maintains and promotes the highest standards of integrity ethics and compliance models the Walmart values to support and foster our culture holds oneself and others accountable supports Walmart's goal of becoming a regenerative company by making a positive impact for associates customers members and the world around us e.g. creating a sense of belonging eliminating waste participating in local giving

Act with Integrity: Acts in a selfless manner and is consistently humble self-aware honest fair and transparent

Serve Our Customers and Members Delivers results while putting the customer first considers and adapts to how where and when customers shop and applies the EDLP and EDLC business models to all plans

Serve Our Customers and Members Makes decisions based on data insights and analysis balances short and long-term priorities and considers our customers fellow associates shareholders suppliers business partners and communities when making plans

Strive for Excellence: Displays curiosity and a desire to learn takes calculated risks demonstrates courage and resilience and encourages learning from mistakes

Strive for Excellence: Drives continuous improvements adopts and encourages the use of new technologies and skills and supports others through change

At Walmart, we offer competitive pay as well as performance-based bonus awards and other great benefits for a happier mind, body, and wallet. Health benefits include medical, vision and dental coverage. Financial benefits include 401(k), stock purchase and company-paid life insurance. Paid time off benefits include PTO (including sick leave), parental leave, family care leave, bereavement, jury duty, and voting. Other benefits include short-term and long-term disability, company discounts, Military Leave Pay, adoption and surrogacy expense reimbursement, and more.

‎

‎

‎

You will also receive PTO and/or PPTO that can be used for vacation, sick leave, holidays, or other purposes. The amount you receive depends on your job classification and length of employment. It will meet or exceed the requirements of paid sick leave laws, where applicable.

‎

For information about PTO, see https://one.walmart.com/notices .

‎

‎

Live Better U is a Walmart-paid education benefit program for full-time and part-time associates in Walmart and Sam's Club facilities. Programs range from high school completion to bachelor's degrees, including English Language Learning and short-form certificates. Tuition, books, and fees are completely paid for by Walmart.

‎

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to a specific plan or program terms.

‎

For information about benefits and eligibility, see One.Walmart (https://bit.ly/3iOOb1J) .

‎

The annual salary range for this position is $50,000.00-$100,000.00

‎

Additional compensation includes annual or quarterly performance bonuses.

‎

Additional compensation for certain positions may also include:

‎

- Regional Pay Zone (RPZ) (based on location)

‎

- Stock

‎

‎

**Minimum Qualifications...**

_Outlined below are the required minimum qualifications for this position. If none are listed, there are no minimum qualifications._

Minimum Qualifications:Associate's Degree in Business, Logistics, or related field and 1 year supervisory experience OR Bachelor's Degree in Business, Logistics, or related field OR 2 years Walmart Logistics management experience OR 2 years supervisory experience, including 1 year experience managing human resource processes OR 1 year Walmart Stores, Inc. Human Resources experience

**Preferred Qualifications...**

_Outlined below are the optional preferred qualifications for this position. If none are listed, there are no preferred qualifications._

Human Resources, Microsoft Office, Supervising Associates, Training and Facilitation, Walmart Logistics Systems

Bachelors: Business, Bachelors: Logistics

Human Resources - Professional HR (PHR) CERTIFICATION - Certification, Human Resources - Sr. Professional HR (SPHR) CERTIFICATION - Certification

**Primary Location...**

386 Highridge Park Rd, Pottsville, PA 17901-8100, United States of America

Walmart, Inc. is an Equal Opportunity Employer- By Choice. We believe we are best equipped to help our associates, customers, and the communities we serve live better when we really know them. That means understanding, respecting, and valuing diversity- unique styles, experiences, identities, abilities, ideas and opinions- while being inclusive of all people.

**Purpose:**

The Executive Assistant I is responsible for providing high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

This position is located on-site at the Bakery Square location.

**Responsibilities:**

+ Answers phones and directs all incoming calls to appropriate party promptly and efficiently

+ Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents

+ Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner

+ Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines

+ Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality

+ Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president

+ Records and distributes minutes and other relevant information to appropriate participants in a timely manner

+ Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs

+ Arranges travel schedule and reservations for executive management as needed

+ Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings

+ Ensure all kitchens are restocked weekly

+ High school diploma or equivalent

+ 8 years experience in an increasingly responsible administrative support role

+ 5+ years experience with support at the executive level

+ Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook

+ Excellent calendar management skills, including the coordination of complex executive meetings

+ Experience assisting management with the creation of PowerPoint presentations

+ Experience scheduling travel arrangements for management **Licensure, Certifications, and Clearances:** **UPMC is an Equal Opportunity Employer/Disability/Veteran**

Copy from Internal DescriptionCopy from Internal Qualifications

SitusAMC is where the best and most passionate people come to transform our client’s businesses and their own careers. Whether you’re a real estate veteran, a passionate technologist, or looking to get your start, join us as we work together to realize opportunities for everyone, we proudly serve.

At SitusAMC, we are looking to match your unique experience with one of our amazing careers, so that we can help you realize your potential and career growth within the Real Estate Industry. If you are someone who can be yourself, advocate for others, stay nimble, dream big, own every outcome, and think global but act local – come join our team!

This role will provide high-level administrative support to Warehouse Financing and Custody Solutions department team members, ensuring smooth and efficient operations within our fast-paced environment. Clerical knowledge, including excellent grammar, spelling, and attention to detail is required. Strong proficiency in all Microsoft products, and effective Time management skills are vital.

Essential Job Functions:

+ Manage department calendars, schedule meetings, and coordinate travel arrangements.

+ Prepare and edit correspondence, reports, expenses and presentations timely.

+ Handle confidential information with discretion and professionalism.

+ Effectively communicate with WFCS business leader.

+ Organize and maintain files, records, and documentation.

+ Assist with project management and event planning.

+ Support internal team members and liaise with external stakeholders.

+ Other activities as may be assigned by your manager

Qualifications/ Requirements:

+ Bachelor’s degree in business administration or a related field (preferred) or equivalent combination of education and experience.

+ Intermediate-level support staff with 2-4 years of relevant experience.

+ Previous experience as Administrative Assistant or similar role (preferred).

+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SAP Concur, Workday and other office software.

+ Strong organizational and multitasking abilities.

+ Excellent written and verbal communication skills.

+ High level of attention to detail and accuracy.

+ Ability to work independently and as part of a team.

+ Adaptable and able to handle changing priorities with ease.

\#LI-Remote

Note: This job description is not intended to be all inclusive or exclusive. At any time, employees may perform other related duties as required to meet the ongoing needs of the organization and participate in additional trainings. SitusAMC does not accept unsolicited resumes from staffing agencies, search firms or any third parties. Any unsolicited resume submitted to SitusAMC in any manner will be considered SitusAMC property, and SitusAMC will not pay a fee for any placement resulting from the receipt of an unsolicited resume.

The annual full time base salary range for this role is

$60.00 - $65.00

Specific compensation is determined through interviews and a review of relevant education, experience, training, skills, geographic location and alignment with market data. Additionally, certain positions may be eligible to receive a discretionary bonus as determined by bonus program guidelines, position eligibility and SitusAMC Senior Management approval. SitusAMC offers PTO and paid holidays, the terms of which are set forth in the program policies. All full time employees also are eligible to participate in various benefit plans, including medical, dental, vision, life, disability insurance and 401K; in each case in accordance with the terms of the applicable plans.

Pay Transparency Nondiscrimination Provision (https://go.situsamc.com/rs/962-QMP-613/images/pay-transp\_%20English\_formattedESQA508c.pdf?version=0)

SitusAMC is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Know Your Rights, Workplace Discrimination is Illegal (https://www.eeoc.gov/sites/default/files/2023-06/22-088\_EEOC\_KnowYourRights6.12ScreenRdr.pdf)

SitusAMC does not accept unsolicited resumes from staffing agencies, search firms or any third parties. Any unsolicited resume submitted to SitusAMC in any manner will be considered SitusAMC property, and SitusAMC will not pay a fee for any placement resulting from the receipt of an unsolicited resume.

**Description**

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Founders 11 is a dynamic 25 bed medical/telemetry unit. The patient population is comprised of various diagnosis including Hypertension, COPD, Heart Failure, Diabetes, Kidney/Liver Disease, Sepsis, and Pulmonary Disorders. Apply now!

Schedule: 28 hours - rotating shifts, every third weekend - one 12-hour shift and two 8-hour shifts per week.

Summary:

+ The Unit Secretary is an integral member of the health care team who delivers quality care through collaboration and communication with team members. They work under the direct supervision of the nurse manager and the registered nurse to support the clerical and secretarial operations of the patient care unit. Some of the major responsibilities will include managing clerical and information systems, receptionist duties, collection and reporting of patient data, incorporating organizational competencies of superior quality care and assuming responsibility and accountability for their role performance outcomes while supporting HUP's Standards of Excellence.The Unit Secretary must be a high school graduate or have an equivalency diploma. Post high school education, which includes computer courses and medical terminology, preferred. Familiarity with typewriter/computer keyboard preferred.

Responsibilities:

+ Answers telephones, takes and relays messages promptly, and answers inquiries.Greets patients and visitors, gives directions, and answers questions.Communicates with nursing staff and hospital staff about patients’ needs and whereabouts.Ensures that patient consents and Advance Directive paperwork is in order.Support Medication Reconciliation Process through appropriate chart forms and electronic auditing.Answers the patient call bell system and promptly communicates the patients’ needs to the appropriate healthcare team member.Facilitates access for security door/intercom system on locked nursing units as indicated—respectfully answers intercom request for entry onto the unit and follows through with security measures defined by nursing unit guidelines.Reports security door malfunctioning to the charge nurse, security and maintenance as indicated.Assists nurses, physicians and other health care providers in emergency situations by arranging for emergency studies, placing routine, CODE and STAT telephone pages.Arranges for patient transport as needed.Sorts and delivers patient flowers, mail, and packages according to unit needs.Calls for equipment and supplies as needed by the patient and arranges for return of equipment after use.Places calls, electronic info-grams and/or completes supportive paperwork to supportive serve departments regarding minor problems.Notifies Nurse Manager of problems of a more serious nature.Submits completed paperwork for Nurse Manager’s signature.Communicates patient arrival on unit, impending transfers, or discharges by entering the appropriate information into the computer system.Enters discharge information and appropriate admission and discharge code in the hospital electronic information system as soon as the patient either arrives on the unit or leaves the unit.Maintains the Admission, Discharge, and Transfer Log book.Maintains patient medical record in appropriate order: identifies each sheet with patient identification.Files and charts laboratory, radiology and other patient information forms in appropriate sections of each patient chart.Checks charts for sufficient supply of imprinted forms.’Gathers all components of patient chart, including bedside chart from wall desks; assembles in proper discharge order; and ensures each page of the chart is properly imprinted when patient is discharged.Prepares necessary patient chart copies for discharge to new level of care — Rehabilitation, Psychiatry and/or Hospice.Prepares patient chart for all transitions in care: for tests, new patient care units, etc.Prepares the Transition Pass as directed.Facilitates patient progression through regular updates with the charge nurse and clinical staff.Accountable for placing completed discharge charts in locked box for pickup by Medical Records personnel.Maintains and updates patient identification bracelets as needed and ensures patient identification bar code stickers are accurate.Keeps requisition locations filled and ensures sufficient supplies are available at the nurses’ station.Monitors stationery and paper products levels; initiates order for supplies as directed by the Nurse Manager; maintains locations of forms in compliance with established guidelines.Maintains work area and mobile workstations in orderly fashion.Assists Nurse Manager in data collection for departmental projects/research when appropriate.Provides suggestions at staff meetings and other forums regarding changes in unit practices that provide for improved delivery of patient service.Accepts reassignment to other units as directed by Nurse Manager or Charge Nurse.Sensitive and responsive to patient, family, and customer satisfaction issues by demonstrating courtesy and respect for patients, family visitors, hospital staff and employees.Supports and contributes to the unit’s patient satisfaction goals.Communicates pertinent observations to appropriate members of the health care team in a timely fashion.Works in collaboration with all members of the healthcare team.Provides direction to the medical teams for completing the electronic death certificate. Secures the certificate according to guidelines.Provides direction to the medical teams for completing the fetal death certificate when appropriate.Supports the process of notification to Gift of Life.

Credentials:

Education or Equivalent Experience:

+ H.S. Diploma/GED (Required)

+ Education Specialization:Equivalent Experience:

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

REQNUMBER: 259403

Who We Are:

*People are our passion and purpose.*Come work where you are appreciated for who you are not just what you can do. Conemaugh Memorial Medical Center is the largest healthcare provider in west central Pennsylvania, serving over a half-million patients each year. Conemaugh Memorial Medical Center has 537 inpatient, behavioral health, rehabilitation, and transitional care beds and is home to the highest level of care designations for Neonatal Care (Level 3) and Trauma Care (Level 1).

Where We Are:

The city of Johnstown is home to high-performing schools and safe, affordable neighborhoods that make working, living and raising a family special. There are many opportunities for educational advancement including the University of Pittsburgh at Johnstown, Saint Francis University, and Mount Aloysius College.

Why Choose Us:

· Health (Medical, Dental, Vision) and 401K Benefits for full-time employees

· Competitive Paid Time Off / Extended Illness Bank package for full-time employees

· Employee Assistance Program – mental, physical, and financial wellness assistance

· Tuition Reimbursement/Assistance for qualified applicants

· Professional Development and Growth Opportunities

· And much more…

Position Summary:

Responsible for performing a variety of clerical and supervised administrative and technical duties to assist in departmental operations, and to support other departmental staff members. Establishes and maintains aspects of various records, charts, and schedules and is primarily responsible for medical record filing and chart management. Meets patient age/development specific needs

EEOC Statement:

Conemaugh Health System is committed to providing Equal Employment Opportunities for all applicants and employees and complies with all applicable laws prohibiting discrimination against any employee or applicant for employment because of color, race, sex, age, religion, national origin, disability, genetic information, gender identity, sexual orientation, veterans' status or any other basis protected by applicable federal, state or local law.

Minimum Qualifications: Medical Secretary Degree or equivalent experience*,*High school graduate, Medical terminology.One or more years of experience as a medical secretary or medical office assistant.**

**Job:** **Please select a valid job field*

**Organization:** **

**Title:** *Medical Secretary II*

**Location:** *Pennsylvania-Johnstown*

**Requisition ID:** *7479-9680*

Job Summary

Full Time Day; Monday - Friday; REQUIRES: High School Diploma or GED and 2-years related experience

Job Duties

Supports department director through a variety of tasks related to organization and communication. Responsible for maintaining knowledge of a variety of the field's concepts, practices and procedures. May direct and lead the work of others. Daily responsibilities include answering and directing phone calls, organizing meetings and schedules, producing and distributing correspondence, preparing reports and presentations, reconciling expense reports, assisting with projects, and providing other direct administrative support to the assigned office.

+ Supports managers and department staff through a variety of tasks related to organization and communication.

+ Responsible for maintaining knowledge of a variety of the field's concepts, practices and procedures.

+ May direct and lead the work of others.

+ Daily responsibilities include answering and directing phone calls, organizing meetings and schedules, producing and distributing correspondence, preparing reports and presentations, reconciling expense reports, assisting with projects, and providing other direct administrative support to the assigned office.

Work is typically performed in an office environment. Accountable for satisfying all job specific obligations and complying with all organization policies and procedures. The specific statements in this profile are not intended to be all-inclusive. They represent typical elements considered necessary to successfully perform the job.

Position Details

Caring for your health and well-being.

+ Full benefits (health, dental and vision) starting on day one

+ Three medical plan choices, including an expanded network for out-of-area employees and dependents

+ Pre-tax savings plans with healthcare and dependent care flexible spending accounts (FSA) and a health savings account (HSA)

+ Company-paid life insurance, short-term disability, and long-term disability coverage

+ 401(k) plan that includes automatic Geisinger contributions

+ Generous paid time off (PTO) plan that allows you to accrue time quickly

+ Up to $5,000 in tuition reimbursement per calendar year

+ MyHealth Rewards wellness program to improve your health while earning a financial incentive

+ Family-friendly support including adoption and fertility assistance, parental leave pay, military leave pay and a free Care.com membership with discounted backup care for your loved ones

+ Employee Assistance Program (EAP): Referrals for childcare, eldercare, & pet care. Access free legal guidance, mental health visits, work-life support, digital self-help tools and more.

+ Voluntary benefits including accident, critical illness, hospital indemnity insurance, identity theft protection, universal life and pet and legal insurance

Education

High School Diploma or Equivalent (GED)- (Required)

Experience

Minimum of 2 years-Related work experience (Required)

Certification(s) and License(s)

OUR PURPOSE & VALUES: Everything we do is about caring for our patients, our members, our students, our Geisinger family and our communities. KINDNESS: We strive to treat everyone as we would hope to be treated ourselves. EXCELLENCE: We treasure colleagues who humbly strive for excellence. LEARNING: We share our knowledge with the best and brightest to better prepare the caregivers for tomorrow. INNOVATION: We constantly seek new and better ways to care for our patients, our members, our community, and the nation. SAFETY: We provide a safe environment for our patients and members and the Geisinger family We offer healthcare benefits for full time and part time positions from day one, including vision, dental and domestic partners. Perhaps just as important, from senior management on down, we encourage an atmosphere of collaboration, cooperation and collegiality. We know that a diverse workforce with unique experiences and backgrounds makes our team stronger. Our patients, members and community come from a wide variety of backgrounds, and it takes a diverse workforce to make better health easier for all. We are proud to be an affirmative action, equal opportunity employer and all qualified applicants will receive consideration for employment regardless to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.

We are an Affirmative Action, Equal Opportunity Employer Women and Minorities are Encouraged to Apply. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or their protected veteran status.