Job Title: Administrative AssistantJob Description

We are seeking an organized and proactive Administrative Assistant to join our team. The successful candidate will manage various administrative tasks, ensure smooth day-to-day operations, and support our sales team. This is a fantastic opportunity for someone who is detail-oriented, enjoys problem-solving, and has excellent customer service skills.

Responsibilities

+ Manage a team calendar and production schedule.

+ Set appointments and coordinate schedules.

+ Arrange travel plans and accommodations.

+ Prepare and manage expense reports.

+ Open and close job orders.

+ Create estimate templates for estimators.

+ Assist in responding to Requests for Proposals (RFPs).

+ Perform overall process data entry.

Essential Skills

+ Strong attention to detail and a willingness to learn independently.

+ Proficiency in computer skills, particularly Microsoft Excel.

+ Excellent customer service and interpersonal skills.

Additional Skills & Qualifications

+ No specific certifications or education requirements for this position.

Work Environment

The role is based in an office environment, working directly under the supervision of a team leader and supporting a sales team of about five individuals spread across the country. This position is fully onsite, with working hours from Monday to Friday, 9 AM to 5 PM. The dress code is business casual.

Pay and Benefits

The pay range for this position is $25.00 - $31.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Pen Argyl,PA.

Application Deadline

This position is anticipated to close on Mar 14, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.