Medical Secretaries and Administrative Assistants

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by diversity and inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health equity on a global scale. Join us to start **Caring. Connecting. Growing together.**

The Regional Account Manager, Oncology is expected to develop and execute a territory sales plan, develop sales targets, close sales, coordinate sales efforts with strategic manufacturing partners, support the needs of the medical practice clients and participate in company sales planning, meetings and reporting as it relates to specialty medications and therapy management. The successful candidate will have a proven track record of achieving results, building relationships, customer focus, and promoting all sales and marketing programs. Job will require occasional evening events and some overnight travel.

This is a commission eligible position and covers the state of New Jersey and part of New York.

**Primary Responsibilities:**

+ Develop territory sales plan

+ Research and identify sales targets

+ Make cold calls

+ Use consultative sales process, probe for customer information and barriers

+ Develop creative solutions to gain profitable business

+ Creates relationships with manufacturers

+ Close sales

+ Serve needs of medical practice accounts and solve underlying issues

+ Balance field sales activities with account management duties and disciplines

+ Maintain current business by providing a high level of customer service

+ Manage territory T&E and customer related expenses

+ Travel 25% with occasional evening or weekend event participation

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

**Required Qualifications:**

+ 5+ years of experience in medical device, lab, pharmaceutical or specialty pharmacy sales

+ Proficient use of Outlook, Word, Excel and Power Point

+ Proven track record of sales success

+ Travel 50%

**Preferred Qualifications:**

+ 1+ years of Oncology experience

+ Autoimmune, Multiple Sclerosis, Oncology or Gastroenterology therapy sales experience

+ Proven relationships with New Jersey area hospitals, health systems, and independent practice

**New Jersey Residents Only:** The salary range for this role is $60,000 to $130,000 annually. Role is also eligible to receive bonuses based on sales performance. Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. UnitedHealth Group complies with all minimum wage laws as applicable. In addition to your salary, UnitedHealth Group offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you’ll find a far-reaching choice of benefits and incentives.

_At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone–of every race, gender, sexuality, age, location and income–deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes — an enterprise priority reflected in our mission._

_Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law._

_UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment._

CMS, ZOLLMED.com

At ZOLL, we're passionate about improving patient outcomes and helping save lives. We provide innovative technologies that make a meaningful difference in people's lives. Our medical devices, software and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions.ZOLL Cardiac Management Solutions offers a unique portfolio of novel technologies designed to deliver better insights and better outcomes. On any given day, clinicians utilize these ZOLL products for tens of thousands of cardiac patients around the world:

+ LifeVest (https://lifevest.zoll.com/) , the world first wearable defibrillator, has been trusted to protect more than 1M patients at risk of sudden cardiac death.

+ HFMS (https://cardiacdiagnostics.zoll.com/products/heart-failure-arrhythmia-management-system/) (Heart Failure Management system) is a non-invasive, patch-based device that monitors pulmonary fluid levels and has been shown to reduce heart failure readmissions rates by 38 percent.

+ TherOx (https://www.zoll.com/products/supersaturated-oxygen-therapy/therox-sso2-system) Super Saturated Oxygen (SSO2) Therapy is the first FDA-approved therapy since the stent 20+ years ago to reduce infarct size in patients with the most severe heart attacks.

Heart disease is the leading cause of death for both men and women in the U.S. At ZOLL, your work will help to ensure cardiac patients get the life-saving therapy they need.ZOLL has been Pittsburgh's Manufacturer of the Year, one of Western PA's Healthiest Employers, and even one of Pittsburgh's Coolest Offices. But it's our unique opportunity to impact people's lives that makes ZOLL the ideal place to build your career.Heart disease is the leading cause of death for both men and women in the U.S. At ZOLL, your work will help to ensure cardiac patients get the life-saving therapy they need.ZOLL has been Pittsburgh's Manufacturer of the Year, one of Western PA's Healthiest Employers, and even one of Pittsburgh's Coolest Offices. But it's our unique opportunity to impact people's lives that makes ZOLL the ideal place to build your career.

JOB FUNCTIONS

Job Type: Remote

Essential Functions

+ Work as part of a field team to advance the commercial adoption of TherOx SSO2 therapy.

+ Work with the field team to develop a strategy to drive TherOx SSO2 utilization at targeted accounts.

+ Partner with marketing, clinical affairs, reimbursement, business operations, and other ZOLL internal teams to increase case growth.

+ Uncover and address physician and staff barriers to SSO2 utilization and adoption.

+ Independently conduct on-site education and consulting for clinicians and allied health personnel.

+ Develop and deploy the clinical content to be included in marketing events that create therapy awareness and adoption.

+ Develop presentations for conventions, forums, and meetings for the purpose of product awareness.

+ Meet or exceed case growth objectives via education, training and sales activities.

+ Drive continuous expansion of the user base through product, clinical and marketing data.

+ Provide insight into SSO2 patient outcomes to key hospital system stakeholders.

+ Provide product evaluation and support in hospitals and other medical facilities.

+ Support customers’ efforts to adapt and incorporate new therapy (i.e. SSO2) into the workflow of the hospital.

+ Conduct routine customer visits and document visits accurately and timely.

+ Provide support during live cases to customers virtually or in-person.

+ Provide on-call support as assigned, on a rotating basis.

+ Comply with all policies and standards.

+ Any other job responsibilities as assigned by management and subject to modification.

QUALIFICATIONS

Education

+ Associates degree in Nursing or Life Sciences required, Bachelor’s degree preferred.

Work Experience

+ Minimum at least 5 years' relevant experience required

+ Interventional cardiovascular medicine, and/or medical device sales experience preferred.

Knowledge, Skills and Abilities

+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

+ Beneficial but not required: work experience in a hospital cath lab, a basic knowledge of interventional cardiology procedures, and general sales experience.

+ Ability to understand and escalate customer issues in a timely manner to the supervisor

+ Excellent follow-through skills, interpersonal skills, hardworking and be detailed oriented

+ Demonstrated excellence in organization and time management skills. Able to perform multiple tasks efficiently.

Travel Requirements

+ 80% travel required

ZOLL is a fast-growing company that operates in more than 140 countries around the world. Our employees are inspired by a commitment to make a difference in patients' lives, and our culture values innovation, self-motivation and an entrepreneurial spirit. Join us in our efforts to improve outcomes for underserved patients suffering from critical cardiopulmonary conditions and help save more lives.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Are you ready to make a difference in the lives of cancer patients? We’re seeking an Administrative Assistant who thrives in a dynamic environment and is passionate about providing exceptional care. As part of our team, you’ll play a crucial role in ensuring the smooth operation of our office, supporting our dedicated clinical staff, and making a positive impact on patient experiences. The main responsibility of this role will be checking in patients at the front desk and scheduling patient appointments.

This role supports our Radiation Oncology department at the Hillman Cancer Center in Shadyside. This position works 6:30 am - 3:00 pm Monday through Friday. No evenings, weekends, or holidays!

_Why Choose Us?_

+ Meaningful Work: Every task you perform contributes directly to patient care.

+ Collaborative Environment: Work alongside compassionate professionals who share your commitment.

+ Growth Opportunities: Expand your skills and advance your career in the field of oncology.

+ Patient-Centered Approach: Be part of a team that prioritizes patient well-being above all else.

If you are detail-oriented, organized, and committed to providing excellent administrative support, we encourage you to apply for this position. Join our team and contribute to our mission of delivering exceptional patient care and support in the field of oncology!

**Responsibilities:**

+ Under general direction, provides varied administrative support to a department or group of professionals.

+ May make travel arrangements.

+ Maintains various accounting and budgetary records (i.e., completes expense reports).

+ Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for the Supervisor regarding topic of interest).

+ May also perform all responsibilities of an Administrative Assistant - Associate: Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.Orders office supplies and maintains office equipment.

+ Answers, screens, and routes incoming calls and messages. Responds to routine questions

+ Greets, screens, and directs visitors to appropriate staff member.

+ Reviews administrative procedures and interprets them for employees.

+ Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).

+ Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).

+ Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).

+ High school diploma or equivalent

+ Three years experience in an administrative support role

+ Prior customer service experience preferred.

+ Medical office experience highly preferred, including experience scheduling patient appointments

+ Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software

+ Ability to use applicable MS Suite products

+ Working knowledge of business processes and procedures

**Licensure, Certifications, and Clearances:**

+ Act 34

**UPMC is an Equal Opportunity Employer/Disability/Veteran**

**Purpose:**

The Business Analyst will work closely with UPMC Enterprises’ leadership by providing strong controllership and financial monitoring over UPMC Enterprises’ portfolio of heath care focused companies, technologies and solutions. The Business Analyst will also support the portfolio companies’ management teams by assisting with accounting matters, financial modeling, and other ad-hoc requests.

Responsibilities:

+ · Interprets financial transactions and events for users who must make economic or business decisions

+ · Assists in the month-end close, including posting journal entries and preparing financial statements in conformance with GAAP, and communicates results to relevant executives/stakeholders

+ · Prepares clear and concise workpapers to support business decisions and to defend positions taken by UPMC Enterprises

+ · Partners with the portfolio company’s executive management to address their accounting and strategic finance needs, such as interpreting financial transactions, developing financial models/budgets/forecasts, reviewing financial statements, supporting contract negotiations, and building board meeting materials

+ · Drives continued business intelligence to understand market forces, size of opportunity, addressable market, profit drivers, differentiators needed to create winning solutions

+ · Builds and maintains data visualizations using Microsoft Power BI to present dynamic insights of UPMC Enterprises’ financial activity

+ · Assists in the annual portfolio valuation and budgeting process

+ · Analyzes financial results and develops reports for execute-level and board-level leadership

+ · Supports coaching and development of other team members

+ · Performs all above in accordance with system-wide competencies/behaviors

+ · Performs other duties as assigned

· Bachelor’s degree in accounting or finance with a minimum of 2 years of relevant experience

· CPA is preferred

· Excellent problem solving, interpersonal, organizational, analytical, and communication skills (both oral and written)

· Competent in Microsoft 365 products, including Excel and Power BI

· Proven ability to meet time-sensitive deadlines and commitments

**Licensure, Certifications, and Clearances:**

**UPMC is an Equal Opportunity Employer/Disability/Veteran**

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Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

**Job Description:**

**Job Summary**

Job Description

The Healthcare Senior Account Executive achieves the assigned sales plan by generating profitable UPS revenue growth through the development of new business and the retention of existing business within their assigned accounts. The incumbent analyzes customers’ current supply chain needs to create appropriate solutions and promptly respond to customers’ requests. This position builds successful partnerships with key stakeholders at all levels of customers’ organizations to cultivate relationships and generate revenue opportunities across all product and service lines. This role meets with customers to discuss complaints and obtain supporting documentation (e.g., invoices, etc.). This position collaborates with operations to implement accounts with special needs (e.g., unique delivery schedules, extra conveyors, additional drivers, etc.) to adequately handle customers’ shipping needs.

**Primary territory: Covers Harrisburg, PA.**

**Responsibilities**

+ Executes on previously signed contracts to introduce new products and services to customers and expand business within customer accounts

+ Performs pre-call analysis (e.g., research account history, shipping details, complaints, etc.) to prepare for sales calls.

+ Responds to internal sales leads from various sources (e.g., operations, Package Operations staff, etc.) to identify sales opportunities and create a sales strategy

+ Analyzes price quotes to verify accuracy and determine how to propose the solution to the customer

+ Generates customer-facing reports to outline shipping history, billing history, and accounts’ incentives (i.e., contracted discounts) and renegotiate contracts

+ Documents customer information and provides account status to the sales team

+ Trains customers on proper packaging techniques to avoid damages

**Preferences**

+ Demonstrates familiarity with the core service offerings across business units and deep familiarity with product, service, and customer facing technology offerings of at least one business unit

+ Possesses knowledge of competitors' offerings and the features of their products, services, and customer facing technology solutions; describes types of customers that would benefit from selected offerings; compares and contrasts UPS's and competitor's products, services, and customer facing technology solutions; able to compare and contrast the customer's experience of engaging with UPS and primary competitors across all touch-points; summarizes positive and negative gaps; develops plans to leverage advantages and correct disadvantages

+ Considers industry and financial trends when making account decisions; understands critical aspects of business models and operating structures to provide input into decisions

+ Demonstrates a detailed understanding of competitor’s strategies and offerings; collects, analyzes, and interprets competitive information; identifies areas where UPS is at a competitive disadvantage and suggests ideas for improving its competitive position

+ Works with others to research stakeholders' and key decision-makers' needs, requirements, and perspectives; describes in general terms customer characteristics, preferences, history, processes and constraints; lists what products and services are currently used by customers; uses knowledge of customers to provide input into which products or features to promote.

+ Understands customer’s general business needs and knows the account status; may provide information about accounts for use in planning account strategy

+ Demonstrates a basic understanding of proper processes, procedures, and use of technology for intermodal transportation

+ Demonstrates the ability to use negotiation techniques in less complex situations; recognizes the potential impact of negotiation proceedings on the business; gains consensus from involved parties

+ Recognizes when customers are having issues; identifies resolution to basic customer issues and recommends solutions

+ Builds and maintains relationships throughout a customer organization; makes recommendations regarding account decisions or strategies

+ Demonstrates a detailed understanding of supply chain concepts; makes recommendations for changes to solve supply chain problems

+ Experience with supply chain concepts

**BASIC QUALIFICATIONS:**

+ Must be a U.S. Citizen or National of the U.S., an alien lawfully admitted for permanent residence, or an alien authorized to work in the U.S. for this employer

+ Employer will not sponsor a visa for this or future positions

+ Must be currently located in the same geographic location as the job or willing to relocate yourself

+ Must have a Bachelor’s Degree (or internationally comparable degree) or be a current UPS employee with three years of UPS experience

**OTHER CRITERIA:**

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law.

**Additional Information for Internal Candidates:**

Primary territory: Covers Harrisburg, PA.

This job is a grade 230.

The last day to apply is eod Sept 18th 2024

\#UPSHealthcare

**Employee Type:**

Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

**Company:** UNITED PARCEL SERVICE

**Category:** Business Development

**Requisition Number:** R24032739

**Location:** Harrisburg,Pennsylvania

Responsibilities:

+ Strong organizational skills, pro-active approach, forward-thinking and solutions oriented.

+ Experience in developing

+ procedures and controls. New policy development and deployment (e.g.,

+ T&E, Gifts and Entertainment).

+ Developing and maintaining project plans while working to ensure all deliverables are completed timely and with accuracy.

+ Provide direct support to the Head of Platform Services on various projects demonstrating diligent oversight on all deliverables.

+ Excellent Communications skills required – both written and verbal.

+ Strong Administrative Support experience supporting senior stakeholders and general internal staff on all administrative requests.

+ Domestic and International Travel

+ Process of heavy expense claims.

+ Coordinate Webex (Video and/or audio) meetings and perform operator assist functionality.

+ Plan and coordinate all logistics for internal/external events such as client roadshows, teambuilding events, staff events on-site and off-site, internal workshop learning programs, external client meetings and all other ad-hoc event requirements.

+ Managing logistics for visitors

+ Management of incoming and outgoing phone calls

+ Maintain current e-mail distribution lists in Outlook

+ Modification and distribution of departmental reports.

+ Meeting minutes for high-level financial meetings.

+ Heavy invoice processing and external client on-boarding coordination.

+ Completion of any projects or tasks, as requested by management demonstrating a strategic, flexible and, forward thinking approach.

+ Prepare reports using Excel.

+ Strong knowledge of PowerPoint presentation development and editing for client meetings.

+ An Administrative Assistant will make use of several application systems including:

+ ivalua – Supplies and IT Procurement.

+ My IT / SailPoint – Request management tool for IT application security activities.

+ Concur – Travel scheduling and expense reporting.

+ Tom Net and Clock Net – Staff attendance and work hours tracking.

+ UPS – Express mail labeling and postage.

+ Microsoft Outlook

+ Microsoft Office Suite with a strong focus on Excel and report management.

+ Tableau

+ Administrative Assistants are expected

+ to partner and coordinate with other assistants in multiple locations, to

+ ensure seamless support coverage is provided to all of our Global Markets

+ & Banking Staff. This includes but not limited to providing coverage to Executives which are not their normal priority while other assistants are off-desk.

**About US Tech Solutions:**

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com (http://www.ustechsolutionsinc.com) .

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

**University of Pittsburgh Physicians is hiring a full-time Administrative Assistant to support their Pediatric Gastroenterology office at Children's Hospital! This positions will** provides general administrative support to the physicians, providers, and clinical staff within the office. Previous administrative assistant experience is preferred.

Hours for this position will be Monday through Friday, 8:00am to 4:30pm with no evenings, weekends, or holidays!

**Responsibilities:**

+ Under direct supervision, provides general administrative support to a department or group of professionals.

+ Orders office supplies and maintains office equipment.

+ Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).

+ Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).

+ Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.

+ Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.

+ Answers, screens, and routes incoming calls and messages. Responds to routine questions.

+ Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).

+ Greets, screens, and directs visitors to appropriate staff member.

+ High School diploma or equivalent.

Up to one year administrative experience preferred.Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software Ability to use applicable MS Suite productsKnowledge of business processes and proceduresAbility to use basic reasoning skills

**Licensure, Certifications, and Clearances:**

+ Act 31 Child Abuse Reporting with renewal

+ Act 33 with renewal

+ Act 34 with renewal

+ Act 73 FBI Clearance with renewal

**UPMC is an Equal Opportunity Employer/Disability/Veteran**

UPMC has a Center for Engagement and Inclusions that is charged with executing leading-edge and next- generation diversity strategies to advance the organization’s diversity management capability and its national presence as a diversity leader. This includes having Employee Resources Groups, such as PRIDE Health or UPMC ENABLED (Empowering Abilities and Leveraging Difference) Network, that support the implementation of our diversity strategy.

Fiscal Technician | Accounts Payable | N01078

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

If you would like to bookmark this position for later review, click on the Bookmark link. To email this position to a friend, click on the Email to a Friend link. If you would like to print a copy of this position for your records, click on the Print Preview link.

Bookmark this Posting Print Preview | Apply for this Job

Please see Special Instructions for more details.

Please provide three professional references in the application.

Recommended candidate will be required to complete criminal background checks, including Act 34 (State Police); Act 151 (Child Abuse); and Federal Criminal (FBI) clearance prior to appointment.

Full consideration given to resumes received by September 17, 2024.

Posting Details

Position Details

Posting Number N01078

Classification Title Fiscal Technician

Working Title Fiscal Technician | Accounts Payable | N01078

Employee Group Staff

Bargaining Unit AFSCME

Location Main Campus

Department Accounts Payable

Pay Rate $44,890

Employment Type Regular FT

Work Schedule

Position Summary Information

Position Summary

-Utilize financial systems to enter transactions in a timely manner; accurately and proficiently.

-Utilize reporting tools to reconcile accounts and accurately answer questions.

-Knowledge of PASSHE and SRU travel regulations.

-Proficiency processing travel and answering questions regarding travel.

-Assist with travel training.

-Verify travel requests and expense vouchers including receipts and per diem rates. Ensure all travel submitted adheres

to regulations and policies set forth by PASSHE and the university.

-Maintain travel records as required by retention policies.

-Knowledgeable pertaining to and the ability to assist employees with the Travel Card program.

-Review departmental budgets when a budget error message is received when processing invoices or travel. Pre-post a

budget transfer if budget is available.

-Enter invoices from vendors into SourcePoint or SAP for payment.

-Actively encourage suppliers to register in SourcePoint if they have not already done so. Also, if they are mailing

invoices and are a SourcePoint vendor, they should be encouraged to invoice through SourcePoint instead.

-Process ACH and check payment runs. Process wire transfer payments as necessary.

-Provide check images when requested.

-Void checks as needed.

-Reviews, posts, and processes a variety of financial or audit documents.

-Reconcile, report, and process 1099 and related 1096 forms.

-Contact payees of outstanding stale dated checks that they haven’t cashed their check and reissue checks as requested.

-Prepare and submit the annual Escheat check filing with the Department of Treasury.

-Run reports for reconciling the receiving and invoicing documents. Work with departments, vendors, and central receiving; maintaining balanced accounts.

-Analyzes forms, correspondence, audit and investigation reports, and other fiscal records to determine completeness, accuracy of information, and compliance with rules and regulations.

-Review and resolve payment discrepancies working with vendors, purchasing, and the university department involvedwith the purchase.

-Review vendor statements, analyze, and respond with accurate updated documentation.

-Prepare and present data requested for audits.

-Maintain spreadsheets for various university departments, i.e. a utility payment tracking spreadsheet sent to

Accounting, Facilities & Planning monthly. Analyze these records to ensure they are complete and accurate.

-Assist with implementation of process changes and improvements.

-Knowledgeable of policies and procedures impacting record keeping and expenditure processing, i.e. Public FundsPolicy.

-Answer phones and greet people coming into the office offering assistance. This can included daily interaction withvendors, faculty, staff, students, coaches, and administrators as they pertain to accounts payable.

-Open mail, process invoices, and respond to correspondence as necessary.

-Issue Tax exempt forms to vendors, travelers, and others requesting verification of tax-exempt status.

-Request W-9’s form from vendors as needed.

-Provide SRU’s W-9 form as requested.

-Maintain strict confidentiality with sensitive payment information (payments of lawsuits, background checks, drugtests, etc.)

-All other duties as assigned.

Minimum Qualifications

Two years of experience performing bookkeeping or clerical accounting work; or an associate degree in accounting or business administration including or supplemented by six credits in accounting; or any equivalent combination of experience and training. A successful campus interview and passing a criminal background check required.

Preferred Qualifications

Preference will be given to applicants who have experience with grants; knowledge of the SAP financial program; and experience with database management. Experience working in a human services or educational environment and with diverse populations is also preferred.

Posting Detail Information

Posting Date 09/04/2024

Closing Date 09/17/2024

Open Until Filled No

Notice of Non-Discrimination

Slippery Rock University of Pennsylvania does not discriminate on the basis of race, color, gender, sexual orientation, national origin, religion, age, disability, age/or veteran status in its programs or activities in accordance with Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Chief Human Resource Officer

205 Old Main Building

104 Maltby Avenue

Slippery Rock University

Slippery Rock, PA 16057

724.738.2070

Respect for Individuals in the Community

Slippery Rock University provides an environment that respects, encourages, and promotes the talents and contributions of all. Slippery Rock University values a community with a shared sense of purpose, where people demonstrate mutual respect and appreciation. Slippery Rock University values diversity that honors and includes all persons regardless of age, creed, disability, ethnic heritage, gender, gender identity, race, religion, sexual orientation, or socioeconomic status in academic and extracurricular endeavor, in the working environment, and in the daily life of the university community.

Special Instructions to Applicants

Please provide three professional references in the application.

Recommended candidate will be required to complete criminal background checks, including Act 34 (State Police); Act 151 (Child Abuse); and Federal Criminal ( FBI ) clearance prior to appointment.

Full consideration given to resumes received by September 17, 2024.

Fiscal Technician | Student Accounts | N01081

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

If you would like to bookmark this position for later review, click on the Bookmark link. To email this position to a friend, click on the Email to a Friend link. If you would like to print a copy of this position for your records, click on the Print Preview link.

Bookmark this Posting Print Preview | Apply for this Job

Please see Special Instructions for more details.

Please provide three professional references in the application.

Recommended candidate will be required to complete criminal background checks, including Act 34 (State Police); Act 151 (Child Abuse); and Federal Criminal (FBI) clearance prior to appointment.

Full consideration given to resumes received by September 19, 2024.

Posting Details

Position Details

Posting Number N01081

Classification Title Fiscal Technician

Working Title Fiscal Technician | Student Accounts | N01081

Employee Group Staff

Bargaining Unit AFSCME

Location Main Campus

Department Student Accounts

Pay Rate $44,890

Employment Type Regular FT

Work Schedule

Position Summary Information

Position Summary

Customer Service:

• Interact with customers via email, phone and in person, to resolve outstanding issues

• Conduct account research and analysis to facilitate customer payments and customer satisfaction

• Familiararity of functional processes of Financial Aid and Academic Records, to assist customers with issues and concerns

• Participation in orientations to facilitate strong customer service and knowledge of SA functions

• Other duties as assigned

Cashier Functions:

• Responsible for balancing cashiers business daily

• Posts student account payments by recording cash, checks and credit card transactions

• Process, post and reconcile miscellaneous deposits

• Daily reconciliation of all monies posted by cashier and lockbox

• Daily reconciliation to monies deposited into Brinks machine

• Contact for armored car service and weekly pickup

• Other duties as assigned

Student Accounts Operations:

• Participate in configuration, testing and maintenance of billing rules

• Comprehension and testing of 1098-T statements

• Prepare, post & understand current student billing

• Prepare, post & understand past student billing

• Prepare customer invoices and reconcile expenses to the general ledger

• Prepare and send third party billings

• Invoice OVR for reimbursement of eligible aid each semester

• Process and maintain all waivers

• Reconcile AR to the GL

• Process refunds due to overpayment on accounts

• Process withdrawals according to PASSHE and SRU policies

• Monitor accounts for holds and apply per guidelines

• Review transcript request for accounts and financial holds

• Review and resolution of OS refund checks

• Prepare and maintain various reports

• Maintain an accurate aging report

• Maintain electronic records and TEAMS spreadsheets that support team collaboration and accounting backup documentation

• Initiate collection process to include email correspondence, phone calls, collection letters

• Resolves collections by examining customer payment plans, payment history, and coordinating contact with AG and 3rd party collections agencies

• Configure and monitor current and past due payment plans

• Other duties as assigned

Student Accounting Internal Controls & Processes:

• Identify and execute the necessary process adjustments within SA systems, this includes testing to ensure accuracy with charging of accounts

• Protects organization’s value by keeping information confidential

• Updates job knowledge by participating in educational opportunities

• Provide backup support to other groups in the accounting department, type periodic reports and perform other general administrative duties

• Rely on instructions and pre-established guidelines to perform the functions of the job

• Other duties as assigned

Minimum Qualifications

Two years of experience performing bookkeeping or clerical accounting work; or an associate degree in accounting or business administration.

Intermediate to Advanced Microsoft Excel skills that can be demonstrated.

Experience working with diverse populations.

Successful campus interview and passing a criminal background check required.

Preferred Qualifications

SAP or large ERP software experience.

Experience with database management.

Communication experience working in a human services or educational environment, with strong customer service background.

Posting Detail Information

Posting Date 09/04/2024

Closing Date

Open Until Filled No

Notice of Non-Discrimination

Slippery Rock University of Pennsylvania does not discriminate on the basis of race, color, gender, sexual orientation, national origin, religion, age, disability, age/or veteran status in its programs or activities in accordance with Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Chief Human Resource Officer

205 Old Main Building

104 Maltby Avenue

Slippery Rock University

Slippery Rock, PA 16057

724.738.2016

Respect for Individuals in the Community

Slippery Rock University provides an environment that respects, encourages, and promotes the talents and contributions of all. Slippery Rock University values a community with a shared sense of purpose, where people demonstrate mutual respect and appreciation. Slippery Rock University values diversity that honors and includes all persons regardless of age, creed, disability, ethnic heritage, gender, gender identity, race, religion, sexual orientation, or socioeconomic status in academic and extracurricular endeavor, in the working environment, and in the daily life of the university community.

Special Instructions to Applicants

Please provide three professional references in the application.

Recommended candidate will be required to complete criminal background checks, including Act 34 (State Police); Act 151 (Child Abuse); and Federal Criminal ( FBI ) clearance prior to appointment.

Full consideration given to resumes received by September 19, 2024.

Description

Our client in the Jenkintown area is in need of an Accounts Payable Clerk. This will start immediately and has the potential to become a permanent role for the right candidate. This is an ON-SITE position and the working hours are Monday - Friday, 9:00am - 5:30pm. In this assignment you will assist with filing, scanning and payables work. The selected candidate must have 2+ year of accounts payable experience, be proficient in Excel, and have a high attention to detail. Experience using Yardi or experience in Property Management is a plus but not required. For immediate consideration please call Neil at 215-244-1870 or email Neil at Neil.DeMarco@RobertHalf com. Thank you!

Requirements • Proven experience in Accounts Payable (AP) role within the Real Estate Property/Facilities Management industry

• Proficient in handling Customer Invoices and Purchase Orders

• Demonstrable ability to Perform Data Entry accurately and efficiently

• Skilled in Filing and Scanning documents, ensuring the organization of important financial records

• Familiarity with standard concepts, practices, and procedures within the accounting field

• Strong analytical and problem-solving skills

• Excellent communication and interpersonal skills

• Ability to work independently and as part of a team

• Good organizational skills with the ability to prioritize tasks

• Proficiency in Microsoft Office Suite, particularly Excel

• High level of integrity and trustworthiness.

• Ability to handle sensitive and confidential information appropriately.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .