Management Analysts

Human Resources Administrative Assistant

City Chambersburg

State/Territory Pennsylvania

Work Schedule M-F

Apply Now (https://phh.tbe.taleo.net/phh01/ats/careers/v2/applyRequisition?org=MARTFAMO&cws=37&rid=5001)

Job Brief

Join our Human Resources team today as a Human Resources Administrative Assistant!

Come join our team as a Human Resource Administrative Assistant! We started with pastries handmade by Lois and Lloyd Martin inside of a garage and we have boomed into a multi-facility company where our many products are produced by machines and shipped domestically and internationally. Talk about a rich history and exciting future! As an employer of choice we offer physical, emotional, financial and professional benefits including 401K, disability insurance and paid holidays.

As part of the Martin's family of employees, the Human Resources Administrative Assistant is responsible for front-line customer service with employees & outside contacts (applicants, vendors, etc.) and administers key administrative functions within the HR team. This individual must be able to handle sensitive information confidentially, have great organizational skills, and be able to multi-task/be flexibility to handle changing duties throughout the day.

Essential Duties and Responsibilities: include the following:

· Responsible for assisting walk-in employees with questions, as well as monitoring our HR email box, taking call center calls, and monitoring voicemail box items. If unable to resolve inquiry, distributes to appropriate team member to assist through HR issue tracking system and other communication means necessary.

· Receives, sorts and distributes mail and faxes as needed to appropriate team members.

· Maintains all employees records, both electronically and documentation required to be hard copy.

· Assists in memo distributions, both electronically and hard copy/mailings as needed.

· Manages company’s Drug & Alcohol program including ensuring completion of pre-employment, random, and additional screenings as needed as well as reconciling invoices and results related to the testing.

· Coordinates and is responsible for maintaining meeting minutes for departmental staff meeting or other company meetings as requested.

· Prints/prepares badges as needed for new hires, replacement badges, contractors and temporary workers.

· Reconciles invoices for various HR functions such as temporary services, employee benefit programs, etc.

· Maintains employee appreciation programs such as Christmas gift distribution, birthday cards, anniversary/retirement presents, etc.

· Coordinates luncheons/events related to HR initiatives including ordering food/decorations/additional materials needed, setting up room and facilitating day of preparations.

· Manages company store with third party vendor(s) for company apparel and accessories as well as maintaining any in-house inventory that may be for sale.

· Facilities HR audits as needed including filing system audits (I-9, Driver Qualification files, etc.) and bulletin board compliance audits.

· Orders, receives, and maintains office supplies such as new hire handbooks, badges, lanyards, etc.

· Prepares and receives purchase orders for department as requested.

· Manages components of DOT compliance such as annual record checks, issuing updated Federal Motor Carrier books, and maintaining driver qualification files.

· Assists on-site visitors with wifi access as needed.

· Responsible for logging training activities in Oracle.

· Manages intranet (Sharepoint) file systems as needed including archiving old files/documents as needed.

· As company/department needs change adjustments may be made to current responsibilities or duties may be added/removed as needed.

*Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.*

Education and/or Experience:

+ High School Diploma or GED;

+ One year certificate from college or technical school;

+ Six months to one year related experience and/or training; or

+ Equivalent combination of education and experience.

Computer Skills:

+ Advanced skills in Microsoft suites including Word, Excel, Powerpoint and Outlook.

+ Experience with HRIS systems required-Kronos and Oracle E-Business Suites experiences preferred.

+ Experience with Sharepoint preferred.

Other Knowledge, Skills and Abilities:

· Ability to speak and write in Spanish preferred.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is frequently required to talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

We Are An Equal Opportunity Employer.

**Purpose:**

The Executive Assistant I is responsible for providing high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

This position is located on-site at the Bakery Square location.

**Responsibilities:**

+ Answers phones and directs all incoming calls to appropriate party promptly and efficiently

+ Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents

+ Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner

+ Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines

+ Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality

+ Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president

+ Records and distributes minutes and other relevant information to appropriate participants in a timely manner

+ Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs

+ Arranges travel schedule and reservations for executive management as needed

+ Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings

+ Ensure all kitchens are restocked weekly

+ High school diploma or equivalent

+ 8 years experience in an increasingly responsible administrative support role

+ 5+ years experience with support at the executive level

+ Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook

+ Excellent calendar management skills, including the coordination of complex executive meetings

+ Experience assisting management with the creation of PowerPoint presentations

+ Experience scheduling travel arrangements for management **Licensure, Certifications, and Clearances:** **UPMC is an Equal Opportunity Employer/Disability/Veteran**

Copy from Internal DescriptionCopy from Internal Qualifications

SitusAMC is where the best and most passionate people come to transform our client’s businesses and their own careers. Whether you’re a real estate veteran, a passionate technologist, or looking to get your start, join us as we work together to realize opportunities for everyone, we proudly serve.

At SitusAMC, we are looking to match your unique experience with one of our amazing careers, so that we can help you realize your potential and career growth within the Real Estate Industry. If you are someone who can be yourself, advocate for others, stay nimble, dream big, own every outcome, and think global but act local – come join our team!

This role will provide high-level administrative support to Warehouse Financing and Custody Solutions department team members, ensuring smooth and efficient operations within our fast-paced environment. Clerical knowledge, including excellent grammar, spelling, and attention to detail is required. Strong proficiency in all Microsoft products, and effective Time management skills are vital.

Essential Job Functions:

+ Manage department calendars, schedule meetings, and coordinate travel arrangements.

+ Prepare and edit correspondence, reports, expenses and presentations timely.

+ Handle confidential information with discretion and professionalism.

+ Effectively communicate with WFCS business leader.

+ Organize and maintain files, records, and documentation.

+ Assist with project management and event planning.

+ Support internal team members and liaise with external stakeholders.

+ Other activities as may be assigned by your manager

Qualifications/ Requirements:

+ Bachelor’s degree in business administration or a related field (preferred) or equivalent combination of education and experience.

+ Intermediate-level support staff with 2-4 years of relevant experience.

+ Previous experience as Administrative Assistant or similar role (preferred).

+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SAP Concur, Workday and other office software.

+ Strong organizational and multitasking abilities.

+ Excellent written and verbal communication skills.

+ High level of attention to detail and accuracy.

+ Ability to work independently and as part of a team.

+ Adaptable and able to handle changing priorities with ease.

\#LI-Remote

Note: This job description is not intended to be all inclusive or exclusive. At any time, employees may perform other related duties as required to meet the ongoing needs of the organization and participate in additional trainings. SitusAMC does not accept unsolicited resumes from staffing agencies, search firms or any third parties. Any unsolicited resume submitted to SitusAMC in any manner will be considered SitusAMC property, and SitusAMC will not pay a fee for any placement resulting from the receipt of an unsolicited resume.

The annual full time base salary range for this role is

$60.00 - $65.00

Specific compensation is determined through interviews and a review of relevant education, experience, training, skills, geographic location and alignment with market data. Additionally, certain positions may be eligible to receive a discretionary bonus as determined by bonus program guidelines, position eligibility and SitusAMC Senior Management approval. SitusAMC offers PTO and paid holidays, the terms of which are set forth in the program policies. All full time employees also are eligible to participate in various benefit plans, including medical, dental, vision, life, disability insurance and 401K; in each case in accordance with the terms of the applicable plans.

Pay Transparency Nondiscrimination Provision (https://go.situsamc.com/rs/962-QMP-613/images/pay-transp\_%20English\_formattedESQA508c.pdf?version=0)

SitusAMC is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Know Your Rights, Workplace Discrimination is Illegal (https://www.eeoc.gov/sites/default/files/2023-06/22-088\_EEOC\_KnowYourRights6.12ScreenRdr.pdf)

SitusAMC does not accept unsolicited resumes from staffing agencies, search firms or any third parties. Any unsolicited resume submitted to SitusAMC in any manner will be considered SitusAMC property, and SitusAMC will not pay a fee for any placement resulting from the receipt of an unsolicited resume.

**Overview**

GovCIO is looking for an analytical, results-driven professional to join our team as a Business Analyst providing requirements analysis and elaboration, reporting, and functional support to a team-building government services and systems with a focus on user-centered design and agile delivery processes for the Department of Homeland Security (DHS) Immigration and Customs Enforcement (ICE). As a Business Analyst, you will apply your knowledge of requirements gathering, facilitation, testing support, and agile processes with a focus on team organization and innovation, to build and enhance existing government platforms. This is a fully remote position.

**Responsibilities**

+ Take ownership of the internal requirements management and development effort in Jira

+ Develop requirements and acceptance criteria based on Product Owner interaction

+ Elaborate on system designs, flows, and usability through the creation of wireframes and mockups

+ Support test development and execution of services development Leverage communication skills to work with product owners and end-users to enhance requirements gathering and feedback for Scrum Teams

+ Complete functional analysis of requirements as needed

+ Assist development of test procedures, test cases (frontend, backend, and integration), test plans, requirements traceability, schedules, and test reports

+ Ensure compliance with test processes and procedures

+ Assist project manager in coordination, execution, documentation, and reporting on test activities and functional analysis completed by teams

+ Coordinate, execute, document, and report on test activities required to support the integration and systems interfaces

+ Review and execute test plans and scripts

+ Work with government end users to facilitate outcomes and translate to system requirements

+ Estimate level of effort based upon tasks and responsibilities specific to tester functions

**Qualifications**

**Required Skills and Experience:**

+ Bachelor’s Degree in a technical or business field.

+ 7+ years work experience related to requirements gathering and development

+ Must be a US Citizen

**Clearance:** Must be able to attain DHS suitability

**Preferred Skills and Experience:**

+ Experience planning, implementing and executing software testing processes

+ Possesses good communication, analytical, and writing skills.

+ Proven ability to work in a team-oriented environment

+ Experience working on a scrum team and in a Scrum environment

+ Experience supporting government agencies, specifically DHS

**Company Overview**

GovCIO is a team of transformers--people who are passionate about transforming government IT. Every day, we make a positive impact by delivering innovative IT services and solutions that improve how government agencies operate and serve our citizens.

But we can't do it alone. We need great people to help us do great things - for our customers, our culture, and our ability to attract other great people. We are changing the face of government IT and building a workforce that fuels this mission. Are you ready to be a transformer?

**We are an Equal Opportunity Employer.** All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, disability, or status as a protected veteran. EOE, including disability/vets.

Posted Pay Range

The posted pay range, if referenced, reflects the range expected for this position at the commencement of employment, however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, education, experience, and internal equity. The total compensation package for this position may also include other compensation elements, to be discussed during the hiring process. If hired, employee will be in an “at-will position” and the GovCIO reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, GovCIO or individual department/team performance, and market factors.

**Posted Salary Range**

USD $95,000.00 - USD $105,000.00 /Yr.

Submit a referral to this job (https://careers-govcio.icims.com/jobs/5684/business-analyst-%28remote%29/job?mode=apply&apply=yes&in\_iframe=1&hashed=-1834385473)

**Location** _US-Remote_

**ID** _2025-5684_

**Category** _Information Technology_

**Position Type** _Full-Time_

Job Summary

Full Time Day; Monday - Friday; REQUIRES: High School Diploma or GED and 2-years related experience

Job Duties

Supports department director through a variety of tasks related to organization and communication. Responsible for maintaining knowledge of a variety of the field's concepts, practices and procedures. May direct and lead the work of others. Daily responsibilities include answering and directing phone calls, organizing meetings and schedules, producing and distributing correspondence, preparing reports and presentations, reconciling expense reports, assisting with projects, and providing other direct administrative support to the assigned office.

+ Supports managers and department staff through a variety of tasks related to organization and communication.

+ Responsible for maintaining knowledge of a variety of the field's concepts, practices and procedures.

+ May direct and lead the work of others.

+ Daily responsibilities include answering and directing phone calls, organizing meetings and schedules, producing and distributing correspondence, preparing reports and presentations, reconciling expense reports, assisting with projects, and providing other direct administrative support to the assigned office.

Work is typically performed in an office environment. Accountable for satisfying all job specific obligations and complying with all organization policies and procedures. The specific statements in this profile are not intended to be all-inclusive. They represent typical elements considered necessary to successfully perform the job.

Position Details

Caring for your health and well-being.

+ Full benefits (health, dental and vision) starting on day one

+ Three medical plan choices, including an expanded network for out-of-area employees and dependents

+ Pre-tax savings plans with healthcare and dependent care flexible spending accounts (FSA) and a health savings account (HSA)

+ Company-paid life insurance, short-term disability, and long-term disability coverage

+ 401(k) plan that includes automatic Geisinger contributions

+ Generous paid time off (PTO) plan that allows you to accrue time quickly

+ Up to $5,000 in tuition reimbursement per calendar year

+ MyHealth Rewards wellness program to improve your health while earning a financial incentive

+ Family-friendly support including adoption and fertility assistance, parental leave pay, military leave pay and a free Care.com membership with discounted backup care for your loved ones

+ Employee Assistance Program (EAP): Referrals for childcare, eldercare, & pet care. Access free legal guidance, mental health visits, work-life support, digital self-help tools and more.

+ Voluntary benefits including accident, critical illness, hospital indemnity insurance, identity theft protection, universal life and pet and legal insurance

Education

High School Diploma or Equivalent (GED)- (Required)

Experience

Minimum of 2 years-Related work experience (Required)

Certification(s) and License(s)

OUR PURPOSE & VALUES: Everything we do is about caring for our patients, our members, our students, our Geisinger family and our communities. KINDNESS: We strive to treat everyone as we would hope to be treated ourselves. EXCELLENCE: We treasure colleagues who humbly strive for excellence. LEARNING: We share our knowledge with the best and brightest to better prepare the caregivers for tomorrow. INNOVATION: We constantly seek new and better ways to care for our patients, our members, our community, and the nation. SAFETY: We provide a safe environment for our patients and members and the Geisinger family We offer healthcare benefits for full time and part time positions from day one, including vision, dental and domestic partners. Perhaps just as important, from senior management on down, we encourage an atmosphere of collaboration, cooperation and collegiality. We know that a diverse workforce with unique experiences and backgrounds makes our team stronger. Our patients, members and community come from a wide variety of backgrounds, and it takes a diverse workforce to make better health easier for all. We are proud to be an affirmative action, equal opportunity employer and all qualified applicants will receive consideration for employment regardless to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.

We are an Affirmative Action, Equal Opportunity Employer Women and Minorities are Encouraged to Apply. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or their protected veteran status.

Job Summary

Full Time Day; Monday - Friday; REQUIRES: High School Diploma or GED and 2-years related experience

Job Duties

Supports department director through a variety of tasks related to organization and communication. Responsible for maintaining knowledge of a variety of the field's concepts, practices and procedures. May direct and lead the work of others. Daily responsibilities include answering and directing phone calls, organizing meetings and schedules, producing and distributing correspondence, preparing reports and presentations, reconciling expense reports, assisting with projects, and providing other direct administrative support to the assigned office.

+ Supports managers and department staff through a variety of tasks related to organization and communication.

+ Responsible for maintaining knowledge of a variety of the field's concepts, practices and procedures.

+ May direct and lead the work of others.

+ Daily responsibilities include answering and directing phone calls, organizing meetings and schedules, producing and distributing correspondence, preparing reports and presentations, reconciling expense reports, assisting with projects, and providing other direct administrative support to the assigned office.

Work is typically performed in an office environment. Accountable for satisfying all job specific obligations and complying with all organization policies and procedures. The specific statements in this profile are not intended to be all-inclusive. They represent typical elements considered necessary to successfully perform the job.

Position Details

Caring for your health and well-being.

Full benefits (health, dental and vision) starting on day one

Three medical plan choices, including an expanded network for out-of-area employees and dependents

Pre-tax savings plans with healthcare and dependent care flexible spending accounts (FSA) and a health savings account (HSA) with employer contribution

Company-paid life insurance, short-term disability, and long-term disability coverage

401(k) plan that includes automatic Geisinger contribution

Generous paid time off (PTO) plan that allows you to accrue time quickly

Up to $5,000 in tuition reimbursement per calendar year

MyHealth Rewards wellness program to improve your health while earning a financial incentive

Family-friendly support including adoption and fertility assistance, parental leave pay, military leave pay and a free Care.com membership with discounted backup care for your loved ones

Employee Assistance Program (EAP): Referrals for childcare, eldercare, & pet care. Access free legal guidance, mental health visits, work-life support, digital self-help tools and more

Voluntary benefits including accident, critical illness, hospital indemnity insurance, identity theft protection, universal life and pet and legal insurance

Education

High School Diploma or Equivalent (GED)- (Required)

Experience

Minimum of 2 years-Relevant experience* (Required)

Certification(s) and License(s)

OUR PURPOSE & VALUES: Everything we do is about caring for our patients, our members, our students, our Geisinger family and our communities. KINDNESS: We strive to treat everyone as we would hope to be treated ourselves. EXCELLENCE: We treasure colleagues who humbly strive for excellence. LEARNING: We share our knowledge with the best and brightest to better prepare the caregivers for tomorrow. INNOVATION: We constantly seek new and better ways to care for our patients, our members, our community, and the nation. SAFETY: We provide a safe environment for our patients and members and the Geisinger family We offer healthcare benefits for full time and part time positions from day one, including vision, dental and domestic partners. Perhaps just as important, from senior management on down, we encourage an atmosphere of collaboration, cooperation and collegiality. We know that a diverse workforce with unique experiences and backgrounds makes our team stronger. Our patients, members and community come from a wide variety of backgrounds, and it takes a diverse workforce to make better health easier for all. We are proud to be an affirmative action, equal opportunity employer and all qualified applicants will receive consideration for employment regardless to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.

We are an Affirmative Action, Equal Opportunity Employer Women and Minorities are Encouraged to Apply. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or their protected veteran status.

Make your mark at Comcast -- a Fortune 30 global media and technology company. From the connectivity and platforms we provide, to the content and experiences we create, we reach hundreds of millions of customers, viewers, and guests worldwide. Become part of our award-winning technology team that turns big ideas into cutting-edge products, platforms, and solutions that our customers love. We create space to innovate, and we recognize, reward, and invest in your ideas, while ensuring you can proudly bring your authentic self to the workplace. Join us. You’ll do the best work of your career right here at Comcast. (In most cases, Comcast prefers to have employees on-site collaborating unless the team has been designated as virtual due to the nature of their work. If a position is listed with both office locations and virtual offerings, Comcast may be willing to consider candidates who live greater than 100 miles from the office for the remote option.)

**Job Summary**

We are seeking a dedicated and hardworking Administrative Assistant II to join our Cybersecurity Organization. This role will primarily support a Senior Vice President, along with other Senior Vice Presidents and Vice Presidents within the organization. The ideal candidate will have a strong proficiency in MS Office, with a significant emphasis on Outlook, and will excel in meeting coordination. Experience working in a large company is preferred but not required.

**Job Description**

**Key Responsibilities:**

+ Provide comprehensive administrative support to the Senior Vice President and other senior leaders within the Cybersecurity Organization.

+ Manage and maintain complex calendars using Microsoft Outlook, ensuring efficient scheduling and coordination of meetings.

+ Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.

+ Handle confidential and sensitive information with discretion.

+ Prepare and edit correspondence, reports, and presentations.

+ Assist with travel arrangements and expense reporting.

+ Collaborate with other administrative staff to ensure smooth office operations.

+ Perform other administrative duties as assigned.

**Qualifications:**

+ Proven experience as an administrative assistant or in a similar role.

+ Proficiency in MS Office, with a strong emphasis on Outlook.

+ Excellent organizational and time-management skills.

+ Strong attention to detail and problem-solving abilities.

+ Ability to work independently and as part of a team.

+ Excellent verbal and written communication skills.

+ Experience working in a large company is a plus.

+ High level of professionalism and discretion.

**Employees at all levels are expected to:**

+ Understand our Operating Principles; make them the guidelines for how you do your job.

+ Own the customer experience - think and act in ways that put our customers first, give them seamless digital options at every touchpoint, and make them promoters of our products and services.

+ Know your stuff - be enthusiastic learners, users and advocates of our game-changing technology, products and services, especially our digital tools and experiences.

+ Win as a team - make big things happen by working together and being open to new ideas.

+ Be an active part of the Net Promoter System - a way of working that brings more employee and customer feedback into the company - by joining huddles, making call backs and helping us elevate opportunities to do better for our customers.

+ Drive results and growth.

+ Respect and promote inclusion & diversity.

+ Do what's right for each other, our customers, investors and our communities.

**Disclaimer:**

+ This information has been designed to indicate the general nature and level of work performed by employees in this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications.

**Comcast is an** **EOE/Veterans/Disabled/LGBT** **employer.**

Comcast is proud to be an equal opportunity workplace. We will consider all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information, or any other basis protected by applicable law.

**Skills:**

Attendance Management; Scheduling; Confidentiality; Microsoft Outlook

Base pay is one part of the Total Rewards that Comcast provides to compensate and recognize employees for their work. Most sales positions are eligible for a Commission under the terms of an applicable plan, while most non-sales positions are eligible for a Bonus. Additionally, Comcast provides best-in-class Benefits to eligible employees. We believe that benefits should connect you to the support you need when it matters most, and should help you care for those who matter most. That’s why we provide an array of options, expert guidance and always-on tools, that are personalized to meet the needs of your reality – to help support you physically, financially and emotionally through the big milestones and in your everyday life. Please visit the compensation and benefits summary (https://jobs.comcast.com/benefits) on our careers site for more details.

**Education**

High School Diploma / GED

**Relevant Work Experience**

2-5 Years

**Job Family Group:** Functional Operations

Job Title: Administrative Assistant

Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for managing daily administrative tasks, ensuring smooth operations within the department, and providing excellent support to our team.

Responsibilities

+ Answer phones and direct calls

+ Staple and scan daily payable batches

+ Type daily payables into log

+ File open and paid invoices

+ Pull check runs

+ Print and sort invoice copies

+ Scan and upload TE forms

+ Scan and upload inventory copies

+ Fill coffee supplies daily

+ Order office supplies and plants

+ Validate vendor statements

+ Pull monthly reports

+ Log monthly fuel invoices

+ Log monthly cell phone invoices

+ Perform any other tasks needed for the department

Essential Skills

+ Phone etiquette

+ Excel spreadsheet skills (entering, sorting, subtotaling data)

+ Copying and scanning

+ Filing

+ PDF skills

Work Environment

This role is based in an office environment where you will sit in a cubicle behind the main reception area. The working hours are Monday to Friday, from 7:30 AM to 4:30 PM, with an hour lunch break. The dress code is business casual.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Allentown,PA.

Application Deadline

This position is anticipated to close on Mar 14, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.

Job Title: Administrative AssistantJob Description

We are seeking an organized and proactive Administrative Assistant to join our team. The successful candidate will manage various administrative tasks, ensure smooth day-to-day operations, and support our sales team. This is a fantastic opportunity for someone who is detail-oriented, enjoys problem-solving, and has excellent customer service skills.

Responsibilities

+ Manage a team calendar and production schedule.

+ Set appointments and coordinate schedules.

+ Arrange travel plans and accommodations.

+ Prepare and manage expense reports.

+ Open and close job orders.

+ Create estimate templates for estimators.

+ Assist in responding to Requests for Proposals (RFPs).

+ Perform overall process data entry.

Essential Skills

+ Strong attention to detail and a willingness to learn independently.

+ Proficiency in computer skills, particularly Microsoft Excel.

+ Excellent customer service and interpersonal skills.

Additional Skills & Qualifications

+ No specific certifications or education requirements for this position.

Work Environment

The role is based in an office environment, working directly under the supervision of a team leader and supporting a sales team of about five individuals spread across the country. This position is fully onsite, with working hours from Monday to Friday, 9 AM to 5 PM. The dress code is business casual.

Pay and Benefits

The pay range for this position is $25.00 - $31.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Pen Argyl,PA.

Application Deadline

This position is anticipated to close on Mar 14, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.